Office Operations Specialist

2 weeks ago

Alhambra, California, United States Connect Staffing Professional Full time
Job Description

Position: Administrative Assistant

Location: Alhambra, CA

Salary: $60,000 - $70,000 per annum

Employment Type: Full-Time, On-site

About Our Company:

Connect Staffing Professional is a premier provider of project and construction management solutions, recognized as a certified Local Small Business Enterprise in Los Angeles County. Since our inception, we have focused on managing intricate projects across various sectors, including healthcare, technology, and facility modernization. Our skilled team is committed to delivering exceptional value, having successfully overseen projects worth over $3 billion in infrastructure. We are dedicated to sustainability, implementing strategies that enhance the quality of life for current and future generations.

Position Overview:

We are in search of a detail-oriented and proactive Administrative Assistant with a minimum of 5 years of experience. This position is crucial for ensuring our operations function smoothly, providing support to both executives and project managers as we continue to execute high-value projects throughout the region.

Key Responsibilities:

  • Administrative Support: Provide comprehensive administrative assistance to executives and project teams, including scheduling, calendar management, and handling correspondence.
  • Office Management: Manage office supply inventory, coordinate procurement activities, and ensure efficient daily office operations.
  • Document Preparation: Create, edit, and format professional documents and presentations using Microsoft Office Suite (Excel, Word, PowerPoint).
  • Data Entry and Record Keeping: Accurately manage and update data, maintaining thorough records and databases.
  • Communication: Serve as a primary contact for internal and external communications, responding to inquiries in a professional and timely manner.
  • Multi-Tasking: Handle multiple tasks and priorities in a fast-paced environment, meeting deadlines with precision.

Qualifications:

  • Experience: A minimum of 5 years in an administrative assistant role, ideally supporting senior executives in a technical or project management environment.
  • Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and comfortable adapting to new technologies and software.
  • Typing Speed: At least 40 words per minute with high accuracy.
  • Interpersonal Skills: Strong organizational and communication skills, with a collaborative and independent work approach.
  • Attention to Detail: Ability to manage tasks with high precision and thoroughness.

Why Consider This Opportunity?

  • Competitive Salary: Offering a base salary of $60,000 - $70,000 per annum, based on experience and skills.
  • Professional Development: Opportunities for career advancement within a leading project management organization.
  • Impactful Work: Contribute to significant healthcare and technology projects that enhance community infrastructure.

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