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Loan Operations Specialist

2 months ago

Alhambra, California, United States Industrial and Commerce Bank Of China USA NA Full time
Job Overview

Position Title: Loan Administration Officer

Department: Commercial Banking Division

Reports To: Senior Vice President & Head of Commercial Banking

Objective:

The primary responsibility of this role is to meticulously document the Bank's loan assets utilizing LaserPro software, ensuring adherence to all stipulated terms and conditions prior to the finalization of loans.

Key Responsibilities:

  1. Examine preliminary title reports, organizational documents, and escrow instructions; prepare loan documentation in collaboration with the Bank's legal counsel, ensuring precision and compliance with approved terms, regulations, and Bank policies.
  2. Facilitate coordination with title and escrow firms to manage funding and recording documentation, ensuring prompt loan closures.
  3. Work alongside the Note Department for the onboarding of new loans, renewals, extensions, and modifications; ensure collection of all requisite fees and charges.
  4. Verify the Bank's lien position upon receipt of the title policy against the property profile report.
  5. Gather all necessary documentation related to the construction aspects of new loans prior to closing, including construction contracts, architect/engineer agreements, budgets, and other policy-required documents.
  6. Handle audit confirmation requests from borrowers and accounting firms involved in loan participation.
  7. Submit invoices for expenses incurred by borrowers during the underwriting phase to the Accounting Department for payment processing; maintain records of fees prepaid by borrowers and prepare monthly reconciliations of General Ledger accounts assigned to the Credit Department.
  8. Conduct thorough reviews of all third-party reports associated with each transaction type.
  9. Provide support to business officers and managers as needed.
  10. Compile monthly, quarterly, and annual reports as required by Head Office or as directed by management.
  11. Ensure accuracy of data entry across various banking systems.
  12. Perform additional duties and responsibilities as assigned.

Required Competencies:

1. Language Proficiency: Ability to read and interpret documents such as operating manuals; capable of writing routine reports and correspondence; effective verbal communication with organizational employees.

2. Technical Skills: Proficiency in LaserPro software, database management, internet applications, and spreadsheet software.

3. Organizational Skills: Must exhibit strong organizational capabilities and exceptional proofreading skills.

4. Judgment: Position necessitates independent decision-making and execution of high-level tasks.

5. Analytical Skills: Ability to synthesize complex information, collect and research data, and apply intuition and experience to enhance data interpretation.

6. Problem-Solving Skills: Skillful in gathering and analyzing information to develop alternative solutions.

7. Interpersonal Skills: Ability to maintain confidentiality.

8. Communication Skills: Clear and persuasive oral communication; attentive listening and clarification seeking.

9. Written Communication: Ability to write clearly and informatively.

10. Team Collaboration: Demonstrate objectivity and openness to diverse perspectives.