Administrative Support Specialist

2 weeks ago


San Francisco, California, United States BlackRock Services Full time
About this role
We are seeking a highly skilled Administrative Professional to support senior leadership at BlackRock Services. The ideal candidate will have experience managing calendars, coordinating events, and providing administrative support in a fast-paced global firm.

Key Responsibilities:
• Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in an efficient manner using Concur for senior leaders.
• Provide phone coverage for global leaders and drive key team activities and events.
• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Complete ad hoc administrative requests in a timely and detailed manner.

Qualifications:
• 10+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Ability to work independently and assume additional responsibilities as the need arises.
• A positive and 'can-do' attitude.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven track record to managing competing priorities and meeting tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
• A high level of attention to detail.
• Discretion in handling confidential information in all aspects of work.
• Bachelor's degree is strongly preferred.
• In office five days per week.
• For California only the salary range for this position is $100,000 - $120,000 which is the equivalent of $48.08 - $57.69 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including health care, leave benefits, and retirement benefits.
• Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
• Our hybrid work model
BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week.
• About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses.
BlackRock is proud to be an Equal Opportunity and Affirmative Action Employer. We evaluate qualified applicants without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law.

  • San Francisco, California, United States Platphorm Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Platphorm, LLC. As an Administrative Support Specialist, you will be responsible for providing exceptional administrative support to our team, ensuring the smooth operation of our office, and facilitating team building.The ideal candidate will have 3...


  • San Francisco, California, United States Career Group Full time

    Administrative Support Specialist – Career GroupCareer Group, a leading national recruiting firm, is seeking a detail-oriented and ambitious Administrative Support Specialist to assist our Recruiting team in our San Francisco location.This is a highly visible role with primary responsibilities including administrative duties. It requires someone who is...


  • San Francisco, California, United States Marriott International Full time

    Job SummaryWe are seeking an Administrative Support Specialist to join our team at Marriott International. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including entering and retrieving information from computer databases, preparing documents, and handling incoming and outgoing mail.Key...


  • San Francisco, California, United States Innova Solutions Full time

    Administrative Support SpecialistWe are seeking a highly organized and proactive Administrative Support Specialist to join our team at Innova Solutions. The successful candidate will be responsible for providing comprehensive administrative support to functional managers and teams, coordinating office activities, and managing various projects to ensure the...


  • San Francisco, California, United States Randstad Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at a nonprofit organization in San Francisco. This is a temporary assignment with the possibility of becoming permanent, and we are looking for someone who can hit the ground running.The ideal candidate will have over 2 years of administrative support...


  • San Francisco, California, United States Premier Systems Full time

    Job SummaryAs an Administrative Support Specialist at Premier Systems, you will provide high-level administrative support to our team. This role requires a strong understanding of office equipment and Microsoft Office applications. You will be responsible for reading and interpreting agency and local policies, directives, and procedures. Additionally, you...


  • San Francisco, California, United States Career Group Full time

    At Career Group, we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role will provide administrative support to our Studio Director and Executive Assistant, as well as assist with special projects and tasks.Key Responsibilities:Assist with administrative duties and special projectsOversee contract...


  • San Francisco, California, United States Innova Solutions Full time

    Job SummaryInnova Solutions is seeking an experienced Administrative Support Specialist to provide high-level administrative support to our team. The ideal candidate will have a strong background in administrative operations and excellent communication skills.Key Responsibilities:Provide administrative support to senior leadership, including calendar...


  • San Francisco, California, United States IST Management Services Full time

    Administrative Support RoleIST Management Services is seeking an experienced Administrative Support Specialist to provide high-quality administrative support to our team in San Francisco, CA.The successful candidate will be responsible for a range of general office support services, including:Providing administrative support to the teamMaintaining and...


  • San Francisco, California, United States CVR Associates, INC Full time

    Job SummaryCVR Associates, INC is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to the Housing Choice Voucher (HCV) Project-Based Voucher (PBV) program operations. The successful candidate will be responsible for scanning and indexing documents, managing incoming and outgoing postal mail,...


  • San Francisco, California, United States Randstad Full time

    We are seeking a highly organized and detail-oriented administrative support specialist to assist a nonprofit organization in San Francisco. This is a temporary assignment with the possibility of becoming permanent. The ideal candidate will have over 2 years of experience in administrative support and be able to hit the ground running. The working...


  • San Francisco, California, United States Dolores Street Community Services Full time

    Job SummaryThe Community Services program at Dolores Street Community Services is seeking an Administrative Support Specialist to assist in researching and organizing funding opportunities and processing administrative tasks.This role will work in collaboration with program managers, coordinators, and directors to maintain organizational and administrative...


  • San Francisco, California, United States Jotform Full time

    About the RoleJotform is a leading online form builder with over 25 million users worldwide. We're seeking an experienced Administrative Support Specialist to join our team in our San Francisco HQ office.Key ResponsibilitiesEvent Planning: Coordinate logistics for conferences, seminars, and events, including arranging travel and accommodations for team...


  • San Francisco, California, United States Linktree Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide comprehensive administrative support to our executive team. As an Executive Office Coordinator, you will be responsible for managing executive calendars, coordinating meetings, and maintaining office supplies and equipment. This multifaceted position requires a...


  • San Francisco, California, United States BURKE+CO. Full time

    THE GIST:Our client, a private investment firm with a strong portfolio, seeks a skilled Administrative Support Specialist to join their administrative team in support of a Partner. This role will provide daily administrative, scheduling, and project support, while acting as a representative of the firm. The ideal candidate has experience working in an...


  • San Francisco, California, United States The Camden Center Full time

    About The Camden CenterThe Camden Center is a leading provider of comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our team of nationally recognized medical doctors, psychotherapists, and integrative medicine specialists are dedicated to delivering clinical excellence and compassionate care to our patients.About The...


  • San Francisco, California, United States Metrowest Medical Center Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at MetroWest Medical Center. As a key member of our department, you will provide administrative support to our team, ensuring seamless day-to-day operations.Responsibilities:Provide administrative support to department members, including data...


  • San Francisco, California, United States Epiq Full time

    At Epiq, we're looking for a highly skilled and detail-oriented individual to join our team as an Office Service Specialist. In this role, you'll be responsible for providing exceptional administrative support to our clients, ensuring seamless day-to-day operations and delivering top-notch service.Key Responsibilities:Mail Services: Accurately meter, sort,...


  • San Francisco, California, United States Epiq Full time

    Job Summary:A Service Specialist is a key member of our team, providing administrative support to our clients. This role involves a range of tasks, including mail services, copy services, reception, hospitality services, floor coordination, and facilities services.Responsibilities:Mail Services: Metering, sorting, and distributing mail and accountable...


  • San Diego, California, United States NEBCAL Printing Full time

    Job OverviewNEBCAL Printing is seeking an experienced administrative support specialist to join our team. As an administrative support specialist, you will provide critical support to our commercial printing operations.Key Responsibilities:Assist with daily printing operations, including preparing and processing print jobs.Provide administrative support to...