Administrative Support Specialist

3 weeks ago


San Francisco, California, United States Career Group Full time

Administrative Support Specialist – Career Group

Career Group, a leading national recruiting firm, is seeking a detail-oriented and ambitious Administrative Support Specialist to assist our Recruiting team in our San Francisco location.

This is a highly visible role with primary responsibilities including administrative duties. It requires someone who is proactive and has a strong sense of urgency.

The ideal candidate will have previous experience in administrative, HR, or staffing roles and be ready to take their career to the next level.

Key Responsibilities:

  • Providing administrative support to the recruiting team and directors
  • Updating internal database with job orders, candidate information, and new business leads
  • Collecting and reporting the team's daily and weekly activity
  • Writing precise job descriptions to share with candidates through an internal database
  • Utilizing various applicant tracking systems and inputting data
  • Conducting thorough reference checks and running background checks
  • Partnering with Compliance on any onboarding paperwork or processes
  • Assisting with scheduling via Outlook
  • Assisting the recruiting team with sourcing talent, as needed
  • Assisting with payroll/timesheets as needed alongside Payroll Director

Requirements:

  • Bachelor's degree
  • At least 1+ years of administrative or HR internship experience
  • Exceptional organizational and communication skills and an engaging professional demeanor
  • Great attention to detail and exceptional writing skills
  • Strong sense of organization and follow-through
  • Effective multi-tasking, prioritization, and time-management abilities
  • Creative with an enthusiastic and confident demeanor
  • Proficiency in MS Office applications

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.



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