Project Coordinator

2 weeks ago


Irvine, California, United States EMCOR Government Services Full time

Company Overview: EMCOR Government Services is a prominent entity in the mechanical and electrical construction and facilities management sector, specializing in comprehensive solutions that encompass planning, consulting, and maintenance operations.

Position Title: Project Assistant - Retrofit

Key Responsibilities:

  • Expense Management: Manage and reconcile receipts for technicians, addressing any discrepancies promptly.
  • Documentation: Organize project binders, including Operations & Maintenance manuals, submittals, and proposal presentations.
  • Quote Administration: Assist in issuing and backing up quote numbers.
  • Procurement: Generate, enter, and finalize purchase orders as required.
  • Subcontractor Setup: Facilitate the onboarding of subcontractors in accordance with company policies.
  • Project Support: Provide assistance to Project Managers with various tasks and responsibilities.
  • Forms Management: Complete necessary forms for pre-bid jobs and safety requirements as needed.
  • Coordination: Aid Project Managers in scheduling and coordinating subcontractors for projects.
  • Project Bookings: Assist in managing project bookings efficiently.
  • Administrative Support: Help the Project Managers and sales team with miscellaneous forms such as preliminary notices, lien releases/waivers, vendor account setups, and notarizations.
  • Insurance Management: Order and distribute insurance certificates as requested by clients.
  • Bond Requests: Complete and forward bond request forms to the appropriate department.

Qualifications:

  • Strong communication skills and a collaborative mindset.
  • A minimum of two years of experience in administrative support roles.
  • Detail-oriented with a systematic approach to problem-solving.
  • Exceptional organizational capabilities.
  • Experience in scheduling and planning activities.
  • Proficient in Microsoft Office Suite and Adobe Acrobat.

We provide a competitive salary and a comprehensive benefits package, continuously seeking talented individuals to support our growth and success. We are an Equal Opportunity Employer, welcoming applicants from diverse backgrounds.

Compensation Range: $27 - $34 Per Hour


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