Project Coordinator
2 weeks ago
Company Overview: EMCOR Government Services is a prominent entity in the mechanical and electrical construction and facilities management sector, specializing in comprehensive solutions that encompass planning, consulting, and maintenance operations.
Position Title: Project Assistant - Retrofit
Key Responsibilities:
- Expense Management: Manage and reconcile receipts for technicians, addressing any discrepancies promptly.
- Documentation: Organize project binders, including Operations & Maintenance manuals, submittals, and proposal presentations.
- Quote Administration: Assist in issuing and backing up quote numbers.
- Procurement: Generate, enter, and finalize purchase orders as required.
- Subcontractor Setup: Facilitate the onboarding of subcontractors in accordance with company policies.
- Project Support: Provide assistance to Project Managers with various tasks and responsibilities.
- Forms Management: Complete necessary forms for pre-bid jobs and safety requirements as needed.
- Coordination: Aid Project Managers in scheduling and coordinating subcontractors for projects.
- Project Bookings: Assist in managing project bookings efficiently.
- Administrative Support: Help the Project Managers and sales team with miscellaneous forms such as preliminary notices, lien releases/waivers, vendor account setups, and notarizations.
- Insurance Management: Order and distribute insurance certificates as requested by clients.
- Bond Requests: Complete and forward bond request forms to the appropriate department.
Qualifications:
- Strong communication skills and a collaborative mindset.
- A minimum of two years of experience in administrative support roles.
- Detail-oriented with a systematic approach to problem-solving.
- Exceptional organizational capabilities.
- Experience in scheduling and planning activities.
- Proficient in Microsoft Office Suite and Adobe Acrobat.
We provide a competitive salary and a comprehensive benefits package, continuously seeking talented individuals to support our growth and success. We are an Equal Opportunity Employer, welcoming applicants from diverse backgrounds.
Compensation Range: $27 - $34 Per Hour
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