Executive Support Assistant

1 week ago

Frederick, Maryland, United States Legal Aid Bureau Full time
Job Overview

Legal Aid Bureau is dedicated to providing essential civil legal support to individuals in need. Our mission has been to deliver high-quality legal services to low-income and marginalized communities, empowering them to navigate their legal challenges and achieve stability.

We are currently seeking a full-time Administrative Assistant to join our team. This role is vital in ensuring the smooth operation of our office by performing various clerical and administrative tasks.

Key Responsibilities:

  • Welcome clients and visitors, manage multi-line phone systems, take messages, and provide appropriate referrals.
  • Coordinate appointments and maintain schedules, logs, and calendars for the office.
  • Oversee mail management, including logging, sorting, distributing, and scanning incoming and outgoing correspondence.
  • Offer administrative assistance, such as typing legal documents and general correspondence, while supporting staff with document formatting, printing, and scanning.
  • Organize and update legal forms, brochures, and other informational materials.
  • Maintain office filing systems, ensuring efficient filing, retrieval, and purging of documents.
  • Ensure the upkeep of office equipment, including computers, printers, and copiers, while keeping the workspace organized.
  • Provide temporary coverage for other administrative roles as needed.
  • Perform general office duties as assigned and assist in the efficient operation of the unit.

Qualifications:

  • A high school diploma or GED equivalent, with experience in an office environment.
  • Reliable, self-motivated, and personable with strong communication and telephone skills.
  • Ability to produce grammatically correct documents in the appropriate format.
  • Excellent customer service skills, with the capacity to empathize and assist individuals in distress.
  • Ability to thrive in a fast-paced work environment.
  • Capacity to manage high-volume workloads effectively.
  • Proficient in Microsoft Office applications and willing to learn new software.
  • Fluency in Spanish is highly desirable.
  • Prior legal experience is a plus but not mandatory.

Work Environment:

This position typically operates within a standard office setting, involving regular telephone communication, videoconferencing, instant messaging, email correspondence, and in-person interactions.

Benefits:

The salary range for this position is competitive, accompanied by a comprehensive benefits package that includes health, dental, and vision insurance, life insurance, a 401(k) retirement plan, paid time off, sick leave, and numerous paid holidays.

Additional Information:

  • Applicants are encouraged to submit a resume and cover letter outlining their qualifications and interest.
  • References will be requested during the final interview process.
  • This position remains open until filled.

Commitment to Diversity:

Legal Aid Bureau is committed to promoting equity, justice, and inclusion. We strive to hire individuals from diverse backgrounds and perspectives that reflect the communities we serve.

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