Manufacturing Engineering Administrative Coordinator
2 weeks ago
Company Overview
At Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative solutions. Our team comprises some of the brightest minds, committed to making a significant impact on the world.
We prioritize a diverse and inclusive workforce, fostering a culture that values various perspectives and experiences. This commitment is essential for the continued success of our mission.
Compensation Details
The pay range for this position is as follows:
- $38.03 per hour for the 405.3 level
- $43.67 per hour for the 405.4 level
Please note that these figures serve as general guidelines. Starting pay is influenced by factors such as education, experience, and market conditions.
Position Overview
We are seeking an Administrative Specialist to perform a variety of moderately complex administrative tasks with limited supervision. This role is set within a dynamic environment characterized by frequent interruptions and shifting priorities, supporting the Manufacturing Engineering Section in the Materials Engineering Division.
This position allows for a hybrid work schedule, offering the flexibility to work remotely on certain days.
This role may be filled at either level based on the candidate's qualifications and experience. Additional responsibilities may be assigned if hired at the higher level.
Key Responsibilities
- Act as a liaison for management, providing guidance on organizational policies and procedures.
- Collect and compile information from various sources to prepare detailed reports and presentations.
- Maintain and organize databases, spreadsheets, and filing systems.
- Schedule appointments and manage calendars independently.
- Coordinate external visits, ensuring security clearances and preparing necessary documentation.
- Arrange travel logistics and itineraries.
- Facilitate internal and external interviews.
- Serve as a backup Time and Absence Coordinator (TAC).
- Perform additional duties as assigned.
Additional Responsibilities for the 405.4 Level
- Manage complex scheduling and prioritize large meetings.
- Assist in the coordination of the Machinist Apprentice Program.
- Draft sensitive administrative materials for approval.
- Interpret and apply institutional policies and procedures.
Qualifications
- Ability to obtain and maintain a U.S. DOE Q-level security clearance, requiring U.S. citizenship.
- Proven administrative skills, including proficient keyboarding, editing, and proofreading.
- Strong organizational skills with attention to detail and accuracy.
- Experience working autonomously in a fast-paced environment with changing priorities.
- Excellent communication and interpersonal skills to engage with a diverse workforce.
- Demonstrated problem-solving abilities and decision-making skills.
- Self-motivated and adaptable, with the ability to handle sensitive information discreetly.
- Intermediate proficiency in Microsoft Office Suite and other relevant software.
- Experience in arranging domestic and international travel.
Preferred Qualifications
- Familiarity with COSMOS Timecard System.
- Knowledge of LLNL business applications and processes.
- Understanding of LLNL policies and procedures.
Position Information
This is a Career Indefinite position, open to both internal and external candidates.
Why Choose Lawrence Livermore National Laboratory?
- Recognized as one of the Best Places to Work.
- Comprehensive benefits package.
- 401(k) plan.
- Education reimbursement opportunities.
- Flexible work schedules based on project needs.
- Commitment to inclusion, diversity, equity, and accountability.
Security Clearance Requirements
This position necessitates a Department of Energy (DOE) Q-level clearance. A Federal background investigation will be initiated to assess eligibility for access to classified information.
Pre-Employment Drug Testing
Selected external candidates must successfully complete a pre-employment drug test, including screening for marijuana, in compliance with Federal regulations.
Device Restrictions
Due to security protocols, restrictions apply to the use of mobile devices in certain areas. Compliance with these regulations is mandatory.
Equal Employment Opportunity
LLNL is an equal opportunity employer, committed to a workplace free from discrimination and harassment. All qualified applicants will be considered without regard to protected characteristics.
Reasonable Accommodation
We strive to create an accessible experience for all candidates. If you require accommodations during the application process, please submit a request through our online form.
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