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Manufacturing Engineering Administrative Coordinator

2 months ago

Livermore, California, United States Lawrence Livermore National Laboratory Full time

Company Overview

At Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing national security through innovative solutions. Our team comprises some of the brightest minds, committed to making a positive impact on the world.

We pride ourselves on fostering a diverse and inclusive workplace that values the unique perspectives and talents of our employees. This commitment is vital for the ongoing success of our mission.

Compensation Details

The pay range for this position is as follows:

  • $38.03 per hour for the 405.3 level
  • $43.67 per hour for the 405.4 level

Please note that these figures are general guidelines and actual compensation may vary based on factors such as education, experience, and market conditions.

Position Overview

We are seeking an Administrative Specialist to provide comprehensive support in a fast-paced environment with frequent interruptions and shifting priorities. This role will primarily assist the Manufacturing Engineering Section within the Materials Engineering Division.

This position offers a hybrid work schedule, allowing for both in-person and remote work flexibility.

This role may be filled at either level based on the candidate's qualifications and experience. Additional responsibilities may be assigned for the higher level position.

Key Responsibilities

  • Act as a liaison for management and provide guidance on daily operational matters.
  • Collect and analyze information from various sources to prepare detailed reports and presentations.
  • Maintain and organize databases, spreadsheets, and filing systems.
  • Manage calendars and schedule appointments independently.
  • Coordinate external visits, ensuring security clearances and preparing necessary documentation.
  • Arrange travel logistics and itineraries.
  • Facilitate internal and external interviews.
  • Serve as a backup Time and Absence Coordinator (TAC).
  • Perform additional duties as required.

Additional Responsibilities for 405.4 Level

  • Oversee complex scheduling and prioritize large meetings.
  • Assist in the coordination of the Machinist Apprentice Program.
  • Draft sensitive administrative documents for approval.
  • Interpret and apply institutional policies and procedures.

Qualifications

  • Must be able to obtain and maintain a U.S. DOE Q-level security clearance, requiring U.S. citizenship.
  • Proven administrative experience with strong skills in keyboarding, editing, and proofreading.
  • Excellent organizational skills with a keen attention to detail.
  • Experience working independently in a dynamic environment with competing priorities.
  • Strong communication and interpersonal skills to engage effectively with a diverse workforce.
  • Ability to solve problems and make informed decisions regarding administrative issues.
  • Self-motivated with the ability to handle sensitive information with discretion.
  • Intermediate proficiency in Microsoft Office Suite and other relevant software.
  • Experience in arranging travel both domestically and internationally.

Preferred Qualifications

  • Familiarity with COSMOS Timecard System.
  • Knowledge of LLNL business applications and processes.
  • Understanding of LLNL policies and procedures.

Position Information

This is a Career Indefinite position, open to both internal and external candidates.

Why Choose Lawrence Livermore National Laboratory?

  • Recognized as one of the Best Places to Work by Glassdoor.
  • Comprehensive benefits package.
  • 401(k) retirement plan.
  • Education reimbursement opportunities.
  • Flexible work schedules based on project needs.
  • Commitment to inclusion, diversity, equity, and accountability.

Security Clearance Requirement

This position necessitates a Department of Energy (DOE) Q-level clearance. Selected candidates will undergo a Federal background investigation to determine eligibility for access to classified information.

Pre-Employment Drug Testing

External candidates must pass a pre-employment drug test, including screening for marijuana, in compliance with Federal regulations.

Device Restrictions

Due to security protocols, certain mobile devices may be restricted in specific areas of the laboratory.

Equal Employment Opportunity

LLNL is an equal opportunity employer, committed to a work environment free from discrimination and harassment.

Reasonable Accommodation

We strive to create an accessible and inclusive experience for all candidates. If you require accommodation during the application process, please submit a request through our online form.