Administrative Coordinator

2 weeks ago


Albuquerque, New Mexico, United States OE Solar Full time

Office Manager

The Office Manager plays a crucial role in ensuring compliance within the office regarding invoicing, payroll, and various document controls. This position is ideal for a detail-oriented individual who thrives in a dynamic work environment. If you enjoy a busy schedule with diverse tasks, this role is tailored for you.

The Office Manager collaborates closely with the Chief Operations Officer to guarantee that payroll, invoices, payments, bonds, insurance certificates, and other essential office responsibilities are executed punctually and accurately.

Key Responsibilities:

  • Ensure electronic certified payroll compliance
  • Assist in conducting annual insurance audits
  • Oversee subcontractor document compliance, including contracts, Certificates of Insurance (COIs), Notices to Proceed (NTTCs), and adherence to prevailing wage laws
  • Apply a fundamental understanding of federal, state, and local prevailing wage regulations (such as the Davis-Bacon Act and New Mexico Prevailing Wage) to support specific projects
  • Monitor contractor and subcontractor reporting obligations to ensure compliance with all applicable laws
  • Utilize Paylocity for weekly payroll submissions
  • Create invoices within our Project Management system and QuickBooks
  • Engage with customers regarding payment inquiries
  • Process incoming payments
  • Verify the accuracy of prevailing wage records, ensuring all necessary information, daily work logs, and fringe benefits are documented
  • Adhere to record retention policies set by state and federal regulations
  • Archive payroll records appropriately
  • Answer phone inquiries and assist customers in obtaining required information
  • Support the Project Manager with payment applications and project closeout documentation
  • Monitor Solar Monitoring systems daily and report any issues to the Field for necessary service
  • Issue work orders and schedule tasks as required


Compensation: $30.00 per hour, dependent on experience

Job Type: Full-time

Qualifications:

  • Minimum of two years of experience in payroll and prevailing wages
  • Proficient in Microsoft Excel
  • Previous office experience

Physical Requirements:

  • Ability to use computer equipment, including keyboard, monitor, and mouse
  • Capability to sit for extended periods

Schedule:

  • Monday to Thursday, 10-hour shifts

Benefits:

  • Health Insurance
  • Paid Holidays
  • Paid Time Off (PTO)


Compensation details: Yearly Salary

PI2ae83c0e9c4f-5288



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