Office Administration Coordinator
2 weeks ago
Maestas Development Group (MDG) stands as a prominent entity in the realm of real estate investment and development across New Mexico. We pride ourselves on being a dynamic and innovative organization dedicated to generating value, fostering community growth, and enhancing lives through our commercial real estate initiatives.
We are currently seeking a dedicated individual to join our team as an Office Administration Coordinator, supporting our development, accounting, and asset management divisions. The ideal candidate will resonate with our core values while delivering essential administrative and operational assistance to the MDG team. Key attributes for this role include exceptional communication abilities, strong organizational skills, a commitment to customer service, integrity, a robust work ethic, and the capacity to thrive in a collaborative environment. This is a full-time position based in our Albuquerque office.
Compensation Package:
- Salary Range: $55,000 - $65,000
- Three Weeks Paid Time Off
- Health Insurance Benefits
- 401k Matching Program
- Opportunities for Professional Growth
Key Responsibilities:
Task Management:
- Develop and maintain task lists for the development team based on communications and meetings.
- Compile action items from our biweekly meetings and ensure distribution to the team.
- Oversee the document tracker and facilitate its review during team meetings.
- Ensure timely follow-ups on requests and deadlines with stakeholders.
Document Organization:
- Systematically file all development team documents and updates.
- Disseminate relevant documents to appropriate stakeholders.
- Organize and archive accounting support documents, including invoices and checks.
- Conduct regular file clean-up for both development and accounting teams.
Research and Data Compilation:
- Conduct GIS research on properties.
- Manage requests for public records and property information.
- Gather data on property taxes and insurance.
- Compile information on utility services and accounts.
Support for Accounting and Asset Management:
- Assist with processing vendor payments and data entry into accounting systems.
- Facilitate the transfer of utility accounts and property taxes during acquisitions.
- Conduct periodic site inspections and provide reports.
- Coordinate service requests with vendors.
General Administrative Support:
- Schedule meetings with internal and external stakeholders.
- Handle various errands, including document submissions and supply orders.
- Prepare and manage mail and shipment logistics.
- Assist with social media content and event coordination.
- Support IT-related projects as needed.
- Perform additional administrative tasks as required.
Qualifications:
Core Values:
- Grit
- Urgency
- Continuous Improvement
- Commitment to Completion
- Positive Energy
Desired Skills:
- At least 3 years of experience in an administrative support role, preferably in real estate or construction.
- Proficiency in Microsoft Office Suite.
- Exceptional verbal and written communication skills.
- Strong organizational and time-management capabilities.
- Ability to work independently while managing multiple tasks.
- Integrity and attention to detail.
- A positive attitude and a reliable team player.
About Us:
Maestas Development Group is dedicated to enhancing neighborhoods and communities through our projects. We aim to uplift the lives of individuals in these areas by providing employment, services, and sustainable solutions tailored to their needs.
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