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Administrative Support Specialist

2 months ago

San Francisco, California, United States BURKE + CO. Full time
About the Role

BURKE+CO. is seeking a highly skilled and experienced Executive Assistant to support one of our high-level executives. This is a highly visible role that involves constant interaction with important stakeholders, portfolio companies, and founders.

This is an amazing opportunity to join a top-notch firm in a big role and gain exposure to emerging tech companies and work with the best in the industry.

Key Responsibilities
  • Strategically manage executive's complex calendar, arrange meetings, and schedule appointments
  • Maximize and prioritize the executive's time & schedule
  • Regularly interact with VIPs & important stakeholders and act as an excellent representation of the firm
  • Occasionally travel for offsites and firm meetings
  • Provide light personal assistant support to executive's
  • Plan firm meetings & events and act as day-of point person
  • Compose briefing materials, presentations, and meeting agendas
  • Handle incoming & outgoing correspondence with discretion, confidentiality, and urgency
  • Document meeting minutes for internal & external meetings
  • Process expense reports and invoices
  • Proofread & edit reports, memos, and correspondences
  • Cohesively collaborate with other administrative staff & EAs
  • Assist with various administrative tasks and projects, as needed
Requirements
  • 5+ years of experience as an Executive Assistant
  • Bachelor's degree required
  • Previous experience working in tech and/or venture capital required
  • Experience supporting a C-suite or VP level executive highly preferred
  • Flexibility to work onsite in accordance to executive's schedule and ability to travel on occasion
  • Superb attention to detail - crossing every t and dotting every i
  • Positive and professional communication style
  • Ability to manage a wide variety of tasks with competing priorities
  • Reliable & resourceful nature
  • Service-oriented mindset and eagerness to contribute to the collective success of the firm