Administrative Support Specialist

4 days ago

San Francisco, California, United States McGee Air Services Full time
Job Summary

We are seeking a highly skilled Administrative Specialist to join our team at McGee Air Services. As an Administrative Specialist, you will provide administrative support to our operations team, ensuring the smooth day-to-day functioning of our airport operations.

Key Responsibilities
  • Provide administrative support to the operations team, including tracking station-level injury reporting and communicating trends to station leadership.
  • Guide and support staff through completion of job injury reporting, ensuring accurate and timely completion of required documentation.
  • Oversee team member parking pass and port badging programs, verifying applications and auditing monthly reports to ensure compliance with airport authority regulations.
  • Liaise with human resources, payroll, and health benefits departments on all aspects of team member support.
  • Oversight of the station's duty desk, including payroll compliance.
  • Assist with recruiting activities, including hiring and onboarding events as needed.
  • Establish, organize, and maintain records and files, ensuring accuracy and record retention compliance.
  • Maintain the highest level of confidentiality regarding documents and conversations involving team member and human resource matters, and all company confidential information.
  • Foster an inclusive, engaging, and high-performance culture that demonstrates McGee's values of Safety, Service, Integrity, Mutual Respect, Accountability, and Pride at all times.
Requirements
  • Able to work varied shifts, including weekends and holidays.
  • Obtain and maintain an airport security clearance, customs seal, and/or USPS security clearance, including background criminal history check, drug screen, and fingerprinting.
  • Must be authorized to work in the U.S.
  • A valid driver's license with a good driving record is required.
  • High school diploma or equivalent required.
  • Must be at least 18 years of age.
  • Must have a valid driver's license and one of the following documents to obtain a Port Badge and US Customs Security clearance: original or certified copy of a birth certificate, unexpired US Passport, Permanent Resident Card, or unexpired US Territory Passport and I-94.
Preferred Qualifications
  • Bachelor's degree in business, communication, human resources, or related discipline.
  • A minimum of one (1) year of human resources or administrative experience.
  • Experience working with Microsoft Office products, including Word, Excel, and database maintenance.
  • Excellent verbal and written communication skills.
  • Strong organization and time management skills, with ability to maintain thorough and accurate records.
  • Excellent attention to detail, with a focus on producing a timely and accurate work product.
  • Ability to obtain and maintain airport security clearance as required.
  • Ability to work independently with high initiative and flexibility.
  • Flexibility to work varied shifts, including weekends and holidays.
  • Positive, team-oriented, and adaptable to a dynamic environment with flexibility to assist with special projects during high demand and based on operational need.
Benefits
  • Insurance Package - Medical, Dental & Vision.
  • Paid Time Off - Combined PTO Accrual.
  • 401K with Company Match.
  • Company Paid Life Insurance.
  • Advancement Opportunities & Career Pathways.
  • Quarterly Bonuses.

McGee Air Services is an equal opportunity employer and does not tolerate discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity or expression, marital status, disability, protected veteran status, genetic information, or any other basis protected by applicable law.

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