Administrative and Fiscal Coordinator, Field Operations Specialist

4 days ago


Richmond, California, United States Virginia Cooperative Extension Full time

About the Role

This position provides administrative support to the Senior Associate Director for Field Operations and Administration at Virginia Cooperative Extension. The role involves working independently with general direction to ensure the smooth operation of the district office coordinators' functions.

Key Responsibilities

  • Performing administrative, fiscal, and business functions, including addressing routine and nonroutine fiscal issues.
  • Responding to requests for information or materials by phone, electronically, or in person.
  • Preparing and processing purchasing, accounting, and travel forms in Banner.
  • Oversight of key civil rights compliance documentation.
  • Maintaining accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit.
  • Ability to work both independently and collaboratively.
  • Completing special projects and other duties as assigned with professionalism and tact and a service mindset.

Requirements

  • Bachelor's degree in business or related field, or equivalent level of training and experience.
  • Experience in scheduling and coordinating the daily operations of an office with minimal supervision.
  • Demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail, and the internet.
  • Strong communication and interpersonal skills.
  • Experience managing time effectively for prioritizing multiple tasks.
  • Experience with financial duties, such as reviewing and processing procurement transactions, monthly reconciliations, and accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations.

Preferred Qualifications

  • Demonstrated competency in matters of diversity, equity, and inclusion.
  • Demonstrated experience maintaining accounts and personnel records.
  • Strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP).
  • Experience with grant management.
  • Knowledge of federal, state, and university civil rights laws and policies.
  • Experience in a Cooperative Extension, college, or university setting.

Benefits and Salary

The estimated salary range for this position is $45,000 - $52,000 per year, commensurate with qualifications and experience. The successful candidate will be required to have a criminal conviction check.



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