Senior Administrative Coordinator

2 weeks ago

Chicago, Illinois, United States Vista Equity Partners Full time

Position Overview:

The Senior Administrative Coordinator plays a crucial role in delivering top-tier administrative assistance to high-ranking executives within the organization. This position involves managing complex schedules, travel arrangements, and expense reports. The ideal candidate will exhibit exceptional organizational skills, a pragmatic approach to problem-solving, and the ability to thrive in a dynamic environment. This role requires a professional demeanor when interacting with various levels of management, staff, clients, vendors, and candidates.

Key Responsibilities:

• Coordinate and manage logistics for meetings, events, and travel for supported executives and their teams.
• Prepare executives with necessary materials and information for meetings and events by compiling reports and presentations.
• Set up and dismantle catering, facilities, and audio-visual equipment for meetings.
• Provide backup support for administrative team members, including reception and office services.
• Generate detailed reports using Excel and PowerPoint.
• Prepare and submit expense reports through Concur.

Qualifications:

• Minimum of 3 years of administrative support experience in a fast-paced professional setting, preferably in private equity, investment banking, or legal services.
• Proactive mindset with the ability to evaluate all scenarios and gather relevant information before making decisions.
• Strong attention to detail, follow-up skills, and excellent organizational capabilities.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated sense of urgency, adaptability, and resourcefulness.
• Capacity to perform professionally under pressure while managing multiple projects and deadlines.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel; PowerPoint skills are a plus.
• Excellent interpersonal, written, and verbal communication skills, along with sound judgment and tact.
• Willingness to work occasional after-hours as needed.
• A bachelor’s degree is preferred.

Company Overview:

Vista Equity Partners is a prominent global investment firm specializing in enterprise software, data, and technology-enabled organizations. The firm focuses on private equity, permanent capital, credit, and public equity strategies, emphasizing the creation of lasting market value for its diverse ecosystem of investors, companies, customers, and employees. Vista's investments are supported by a robust long-term capital base, expertise in structuring technology-driven transactions, and proven management techniques that foster sustainable growth. The firm is committed to leveraging technology's transformative power to build a better future characterized by a healthier planet, a smarter economy, and a more inclusive community.

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