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Senior Administrative Coordinator

2 months ago

Chicago, Illinois, United States NinjaTrader Full time

NinjaTrader is a dynamic, investor-supported fintech enterprise in a growth phase, recognized for its innovative platform and a user base exceeding 1.5 million. We are dedicated to developing products and services that enable active traders to seamlessly analyze and respond to data from premier financial markets. Our employee-focused culture in Chicago is one that our team finds welcoming, comfortable, and enjoyable. Please visit our website to discover more about our operations.

About You:

In the role of Senior Administrative Coordinator, you will extend support to our Executive Team. Your responsibilities will include arranging meetings and events via Outlook, coordinating travel and accommodations, documenting meeting minutes, and handling various organizational tasks. Additionally, you will assist with Executive meetings, which encompasses event planning, ensuring refreshments are available, managing guest lists and communications, and addressing unforeseen tasks. To excel in this position, you should possess substantial experience as an Executive Assistant, with a comprehensive understanding of the Microsoft Office suite, particularly Microsoft Outlook, and demonstrate a quick problem-solving ability.

In this role, you will:

  • Coordinate travel logistics for the Executive Team, including booking flights, ground transportation, hotel accommodations, and dining reservations, while being prepared to resolve unexpected travel challenges as they arise.
  • Assist in organizing, scheduling, coordinating, and preparing for meetings, including taking meeting minutes.
  • Provide visitors with appropriate building access credentials and greet them upon arrival.
  • Utilize various software applications, including scheduling, word processing, spreadsheets, and presentation tools.
  • Manage email and postal correspondence as necessary.
  • Serve as the primary liaison between executives and internal or external stakeholders.
  • Deliver general administrative assistance.
Key Job Requirements:
  • A minimum of 3 years of demonstrated experience as an Executive Assistant, Personal Assistant, or in a comparable Administrative role.
  • Proven expertise in Microsoft Office, with an advanced understanding of Microsoft Outlook.
  • Ability to prioritize multiple tasks effectively.
  • Capability to meet deadlines in a fast-paced, rapidly changing environment.
  • A proactive approach to problem-solving, complemented by strong decision-making skills.
  • Professional-level verbal and written communication abilities.
Our Core Benefits Include:
  • 15 days of paid time off annually.
  • 7 paid holidays each year.
  • 401k plan with company matching.
  • Comprehensive health, vision, and dental coverage.
  • Life and disability insurance fully covered by NinjaTrader.
  • And additional benefits.
We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We take pride in being an equal opportunity workplace.