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Senior Administrative Coordinator

2 months ago

Chicago, Illinois, United States McDonald's Full time

McDonald's is seeking a proactive and skilled Senior Administrative Coordinator. This role presents a unique opportunity to enhance your professional journey within a vibrant and collaborative setting, providing essential support to the Chief Data & Analytics Officer and their team in the Global Business Services (GBS) division. As a vital member of the team, you will engage in a diverse range of specialized and administrative tasks. The ideal candidate will demonstrate exceptional organizational and communication abilities, coupled with a strong focus on delivering results in a multifaceted environment. Familiarity with the data and analytics sector is highly advantageous.

Key Responsibilities:

  • Oversee calendar management in Outlook for the Chief Data & Analytics Officer and their direct reports.
  • Coordinate comprehensive travel arrangements and logistics, including itinerary development and expense report management.
  • Collaborate with various departments to effectively relay important employee information (such as transfers, recognitions, and anniversaries) to relevant stakeholders.
  • Prepare and generate departmental reports, organizational charts, talent tracking documents, year-end feedback, and surveys.
  • Create, consolidate, and refine PowerPoint presentations, agendas, meeting summaries, and other materials to support departmental meetings.
  • Assist in the onboarding process for new hires.
  • Support invoicing, budget tracking, accruals, and project entries for the Chief Data & Analytics Officer and their team.
  • Manage verbal requests, correspondence, and emails to facilitate departmental operations.
  • Welcome and assist visitors to the department.
  • Maintain key distribution groups and lists for the team.
  • Organize weekly team communications.
  • Plan and coordinate team off-site events and workshops, including preparing agendas, meeting notes, and following up on action items.

Qualifications:

  • Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent communication and critical thinking skills.
  • Ability to cultivate a robust network within the organization, both formally and informally.
  • Proactive mindset with a willingness to exceed basic responsibilities to support the team.
  • Proven ability to handle and maintain confidential information.
  • Quick learner with the capacity to grasp complex business issues.
  • Highly organized, motivated, and detail-oriented with exceptional follow-through.
  • Capable of prioritizing tasks and performing well under pressure.
  • Strong attention to detail and efficiency in managing large volumes of work.
  • Experience in planning meetings or events is a plus.
  • Adaptable to a constantly evolving business environment.
  • Professional, reliable, driven, and results-oriented.

McDonald's is an equal opportunity employer dedicated to fostering a diverse workforce. We promote an inclusive workplace that creates positive experiences for all. McDonald's provides reasonable accommodations to qualified individuals with disabilities during the application or hiring process, or to perform essential job functions. If you require assistance accessing or interpreting this job posting or need accommodations during the application or hiring process, please reach out for support. Reasonable accommodations will be assessed on a case-by-case basis.

McDonald's is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind based on various protected characteristics. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This job posting does not constitute an offer or guarantee of employment.