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Administrative Support Specialist
2 months ago
Position Title: Receptionist / Data Entry Specialist
Contract Duration: 3 months
Compensation: $18-$20/hr on W2
Work Environment: Onsite
KEY RESPONSIBILITIES
- Provide front desk coverage as required, which includes answering multi-line telephones, managing meeting room schedules, and welcoming visitors.
- Execute general office tasks and clerical support, including but not limited to: photocopying, faxing, distributing mail, and organizing files.
- Facilitate events, meetings, and conferences across various departments; prepare agendas and arrange meeting spaces as necessary.
Ensure conference rooms are tidy after use.
- Offer administrative assistance to other departments as time permits, which may involve:
- Cleaning up Excel spreadsheets
- Stuffing envelopes
- Resizing images
- Support the Branch Manager and Branch Operations Manager as required.
- Handle incoming calls, providing courteous and responsive service to callers by offering information or directing them to the appropriate personnel.
- Collect, categorize, and accurately distribute incoming mail and packages; log all packages according to branch procedures.
- Assist in the preparation and distribution of mailings as needed.
- Manage office supplies inventory by monitoring stock levels; anticipating supply needs; placing and expediting orders; and confirming receipt of supplies.
- Collaborate with IT helpdesk to assist in resolving basic office technology issues.
- Make copies and prepare other materials for meetings and marketing initiatives.
- Maintain a clean and welcoming office environment by disposing of waste, watering plants, tidying the kitchen area, and refreshing magazines.
- Compose, type, and distribute correspondence and memos.
- May be tasked with performing database or system administration duties, including data entry, reporting, user support, and system upgrades.
REQUIREMENTS
- High school diploma or equivalent, with at least one year of experience in providing general administrative support.
- Prior experience with certified mail is preferred.
- Highly skilled in data entry, Microsoft Word, Excel, and Outlook.
- 10-key proficiency by touch is preferred.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
Suna Solutions is committed to providing equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all aspects of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Applicants with criminal histories are considered in a manner consistent with local, state, and federal laws.
REQUESTING AN ACCOMMODATION
Suna Solutions is dedicated to providing equal employment opportunities for individuals with disabilities or religious observances, including reasonable accommodations when necessary. If hired by Suna Solutions and accommodations are required to perform essential job functions, you will be asked to participate in our reasonable accommodation process. Accommodations made during the recruitment process do not guarantee future or continued accommodations once employed.
PAY TRANSPARENCY POLICY STATEMENT
Compensation for positions at Suna Solutions varies based on a variety of factors, including but not limited to the specific client, office or remote location, role, skill set, and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale that includes the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in specific locations.
