Administrative Support Specialist

7 days ago


California, United States Munchkin Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Division leadership and team. The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to the Division leadership and team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Program Analysis: Conduct research and data analysis to support program planning and decision-making, and monitor program metrics and performance indicators to ensure alignment with strategic goals.
  • Project Coordination: Plan, coordinate, and oversee smaller projects to ensure they are completed on time and within budget, and track project progress, identify risks, and develop mitigation strategies.
  • Process Improvement: Identify opportunities for process improvements and efficiencies within the division, and develop and implement new administrative systems and procedures.
  • Communication and Coordination: Act as a liaison between the Division Director, team members, and external stakeholders, and facilitate effective communication within the division and across departments.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in an administrative support role, preferably in a fast-paced environment.
  • Excellent communication, organizational, and time management skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.


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