Accounts Payable Specialist

4 weeks ago


Santa Fe Springs, California, United States Advantex Full time

Job Title: Accounts Payable Specialist

Job Summary:

Advantex is seeking an experienced Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will play a crucial role in maintaining the financial integrity of our organization.

Key Responsibilities:

  • Transaction Processing: Post business transactions and process invoices, verifying financial data to maintain accurate accounts payable records.
  • Clerical Support: Provide necessary clerical support to ensure obligations are met promptly and efficiently.
  • Record Maintenance: Maintain meticulous records of outstanding payables, ensuring easy access and transparency.
  • Financial Accuracy: Ensure the accuracy of financial documents for payment, auditing, and tax purposes to safeguard against potential discrepancies.
  • Overpayment Protection: Implement practices to protect the organization from unintentional overpayments.
  • Vendor Payments: Monitor payment schedules to guarantee timely payments to vendors.

Day-to-Day Duties:

  • Invoice Clarification: Address any discrepancies in invoice items, prices, or receiving signatures.
  • Invoice Assembly: Compile and review invoices for payment processing.
  • Documentation: Maintain copies of vouchers, invoices, and correspondence for filing and reference.
  • Reporting: Type periodic reports and other records as required by the accounting department.
  • Payment Information: Obtain and verify necessary information regarding invoice payments.
  • Vendor Checks: Review vendor files for previous payments and assign appropriate voucher numbers.
  • Voucher Preparation: Prepare vouchers that list invoice numbers, dates, vendor addresses, item descriptions, amounts, and coding according to accounting policies.
  • Bank Reconciliation: Reconcile bank statements to ensure consistency between bank records and company books.
  • Bookkeeping: Input daily bookkeeping entries and maintain accurate record-keeping.
  • Collaboration: Work closely with the Accounting Department and Upper Management to code invoices accurately and facilitate prompt payments.

This position offers a dynamic environment for an individual who thrives in an accounting role and seeks to contribute to the financial operations of the organization. Your meticulous attention to detail and ability to manage multiple tasks effectively will be essential to success in this role.



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