Accounts Payable/Receivable Specialist

6 hours ago


Santa Maria, California, United States Central West Produce Full time
Job Summary

Central West Produce is seeking a highly organized and detail-oriented Accounts Payable/Receivable Specialist to join our team. As an AP/AR Specialist, you will be responsible for managing accounts payable and receivable processes for multiple internal companies within the organization.

Key Responsibilities
  • Process and maintain accounts payable records, ensuring accuracy and compliance with company policies and procedures.
  • Manage the invoicing process, including preparing, reviewing, and issuing invoices to customers, ensuring timely delivery and efficient payment collection.
  • Verify purchase orders for accuracy, analyze billing discrepancies, and follow up with ranch foremen and managers.
  • Responsible for invoice coding and cost allocations, prioritizing invoices according to payment terms and taking advantage of potential discounts.
  • Review all invoices for appropriate documentation and approval prior to payment, ensuring accuracy and compliance with contract terms.
  • Process payments utilizing a variety of methods, including check, wires, and credit cards.
  • High volume data entry within accounting databases, including Famous and Microsoft Office.
  • Reconcile vendor statements, research and correct discrepancies, and assist in month-end reporting procedures and completing bank statement reconciliation.
  • Communicate with other departments, coworkers, customers, and respond to vendor inquiries in a professional manner.
Requirements
  • High school diploma or equivalent required.
  • 1 year of office/clerical support experience.
  • Excellent computer skills, specifically Excel and Word.
  • Exceptional organizational skills, with ability to work independently.
  • Customer service and negotiation skills.
  • Must be reliable and precise - attention to detail essential.
  • Capable of prioritizing work flow in a fast-paced environment.
  • Ability to be an effective team member and display initiative.
  • Strong problem-solving skills, basic accounting principles knowledge, research and resolution skills.
  • Knowledge of applicable accounts payable/general ledger procedures, financial chart of accounts.
  • Ability to perform mathematical computations quickly and accurately.
Preferred Qualifications
  • 1+ years of accounts payable experience.
  • Experience with Famous Software.


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