Accounts Payable Specialist

4 weeks ago


Santa Ana, California, United States Financial Statement Services, Inc Full time
Job Title: Accounts Payable Specialist

Financial Statement Services, Inc. is seeking an experienced Accounts Payable Specialist to join our accounting team in Santa Ana, CA. This role is responsible for performing the company's AP function and providing support to the accounting department.

Key Responsibilities:
  • Receive and review invoices from vendors.
  • Match invoices with purchase orders and verify receipt of goods and services.
  • Enter invoices into the accounting system and ensure timely and accurate processing.
  • Ensure accurate coding of expenses under purchase orders, and vendor bills.
  • Verify accuracy, completeness, and approval for payment.
  • Prepare and process timely payments via credit card, check, ACH or Wire.
  • Schedule and track payment dates to ensure timely payments to vendors.
  • Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries.
  • Maintain and organize accounts payable files, including invoices, payment records, and correspondence.
  • Assist with recording and reconciling credit card transactions.
  • Setup and maintain vendor accounts in the accounting system.
  • Ensure compliance with company policies and procedures.
Requirements:
  • High school diploma or equivalent.
  • 2-3 years of related experience and training; or equivalent combination of education and experience. At least 1 year of Accounts Payable experience.
  • Prior experience working with accounting software is required; NetSuite experience is plus.
  • PC literacy, with a working knowledge of MS Word and Excel.
  • Effective written and verbal communication skills.
  • Aptitude for numbers and appreciation for accurate data entry.
  • Demonstrates strong organizational skills and excels in prioritizing tasks to adhere to tight deadlines.
  • Demonstrates analytical and problem-solving skills.
  • Team player and collaborates with other departments in the organization.
  • Able to work efficiently with minimal supervision.
Benefits:
  • 401(k) & Roth
  • Participation in Employee Stock Ownership Plan
  • Medical, Dental, and Vision Insurance coverage
  • Life insurance provided, and voluntary additional life insurance options
  • Paid holidays
  • Paid sick leave
  • Vacation time
  • Employee Assistance Program
  • Additional perks and employee programs


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