Grants and Contracts Lead Specialist Position

5 days ago

New York, New York, United States The Legal Aid Society Full time
Job Summary

The Legal Aid Society is seeking a highly skilled Grants and Contracts Lead Specialist to join our team. This role is responsible for managing the workflow of Grants and Contracts Analysts, reviewing their work for accuracy, and ensuring compliance with Legal Aid Society, local, state, and federal guidelines.

Key Responsibilities
  • Manage and prioritize the workflow of the Grants and Contracts Analyst team
  • Review work of Grants and Contracts Analysts to ensure accuracy and resolve inconsistencies as needed
  • Advise team on funders' requirements and ensure that all billing actions comply with relevant guidelines
  • Train, mentor, and coach Grants and Contracts Analysts
  • Partner with the Grants and Contracts Manager to analyze workflow and productivity for efficiency and accuracy
  • Work with the Financial Planning and Analysis team to review and complete budget narratives and provide guidance on funders' requirements for budget development
  • Draft and distribute weekly reports of invoicing and billing metrics
  • Oversee the preparation and timely submission of budgets, periodic reporting, and supporting documents to major government funders and private foundations
  • Maintain and ensure the maintenance of all records related to information requested and provided to various funders
  • Interact with all Finance and cross-divisional teams to coordinate staff allocation changes as appropriate
  • Monitor and manage all billings and related reporting deadlines
  • Ensure that program applications and/or contract budgets are prepared, finalized, and submitted accurately and timely
  • Oversee subcontractor invoicing and payment processes
  • Excellent written and verbal communication, problem-solving, and decision-making skills
  • Sense of professionalism, confidentiality, independence, and a strong work ethic
Requirements
  • Minimum of BA/BS degree required, with a focus in Finance, Accounting, or related field
  • 7+ years of relevant work experience
  • Nonprofit experience preferred
  • Working proficiency in Excel
  • Prior supervisory experience
  • Experience working with Financial Edge or similar accounting software
  • Understanding of grants and billing practices and laws
  • Ability to meet deadlines and work in a fast-paced environment
  • Excellent written and verbal communication, organization, and problem-solving and decision-making skills
  • Sense of professionalism, confidentiality, and a strong work ethic
Benefits

The Legal Aid Society offers a competitive salary and a comprehensive benefits package, including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement.

The Legal Aid Society is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating a work environment that is inclusive and respectful of all employees and applicants.

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