Manager of Contracts and Grant Award Administration

8 hours ago

New York, New York, United States The New School Full time
Job Summary

The New School is seeking a highly skilled and experienced Manager of Contracts and Grant Award Administration to join our team. As a key member of our research administration team, you will be responsible for managing the non-financial post-award administration of research grants and contracts, including actions requiring institutional review and sponsor prior approval.

Key Responsibilities
  • Manage the non-financial post-award administration of research grants and contracts, including actions requiring institutional review and sponsor prior approval.
  • Interpret and apply federal, state, university, and sponsor regulations, terms and conditions, policies, procedures, and guidelines regarding sponsored grant, cooperative agreements, and contract acquisition and award oversight.
  • Review terms and conditions of award documents from external sponsors for acceptance by the university and assist the Senior Director of Research Operations and Sponsored Programs with any negotiations of scope of work, budget, and terms and conditions prior to APR or VPR accepting awards on behalf of the university.
  • Conduct award set up in Workday and Cayuse in collaboration with ORS pre-award and post-award financial staff; enter and ensure accuracy of proposal and award records and documentation in both Workday and Cayuse.
  • Supervise student workers assisting with award set-up and management in Cayuse and Workday; conduct award kick-off meetings with PIs for all sponsored awards and the Provost internal grant competitions.
  • Prepare research contracts, subaward agreements, consultant/professional services agreements on sponsored awards; manage subrecipient administration and monitoring.
  • Organize and maintain subawards, including the periodic review of subaward progress and annual subaward monitoring activities.
  • Serve as an analyst for Exports Controls in Research and work in collaboration with the Senior Director of Research Operations and Sponsored Programs, the Vice Provost of Research Administration, and General Counsel.
  • Manage the effort reporting and federal procurement and property management compliance processes and ensure accurate documentation is in Workday for audit purposes.
  • Engage in continuous professional development to increase knowledge and skills in grants, contracts, research administration, including learning how to apply federal and state regulations, laws, and policies to grants and contracts in sponsored programs and non-sponsored agreements.
Requirements
  • Bachelor's Degree in a relevant field.
  • 2 years administrative experience in higher education, nonprofit, or research institution in a relevant area.
  • Experience with an enterprise-level financial and/or contracting system (e.g., WorkDay, Jaggaer).
  • Demonstrated ability to work both independently and as a team player, manage time and multiple tasks, set priorities and manage deadlines in a professional manner.
  • Ability to effectively communicate complex issues (both verbally and in written communication) in a professional manner.
  • Experience with Microsoft Office (e.g., Word, Excel, PowerPoint, 365).
  • Demonstrated deductive reasoning and critical thinking skills.
Preferred Qualifications
  • Work experience in research or grants administration in higher education.
  • Work experience in contracting in higher education.
  • Experience with Cayuse Research Suite or other web-based proposal and award systems.
  • Experience with interpreting and applying Federal regulations, policies, and systems related to sponsored research or programs and/or grants administration (e.g., Uniform Guidance, FAR).

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