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Grants and Contracts Lead Specialist Position

1 month ago

New York, New York, United States The Legal Aid Society Full time
Job Summary

The Legal Aid Society is seeking a highly skilled Grants and Contracts Lead Specialist to join our team. This is a challenging and rewarding role that requires strong leadership and management skills, as well as a deep understanding of grants and contracts management.

Key Responsibilities
  • Manage and prioritize the workflow of the Grants and Contracts Analyst team
  • Review and ensure the accuracy of work completed by Grants and Contracts Analysts
  • Advise team members on funders' requirements and ensure compliance with relevant laws and regulations
  • Train, mentor, and coach Grants and Contracts Analysts
  • Partner with the Grants and Contracts Manager to analyze workflow and productivity, and make recommendations for improvement
  • Work with the Finance team to review and complete budget narratives and provide guidance on funders' requirements for budget development
  • Draft and distribute weekly reports of invoicing and billing metrics
  • Oversee the preparation and timely submission of budgets, periodic reporting, and supporting documents to major government funders and private foundations
  • Maintain and ensure the maintenance of all records related to information requested and provided to various funders
  • Interact with the Finance and cross-divisional teams to coordinate staff allocation changes as appropriate
  • Monitor and manage all billings and related reporting deadlines
  • Ensure that program applications and/or contract budgets are prepared, finalized, and submitted accurately and timely
  • Oversee subcontractor invoicing and payment processes
  • Excellent written and verbal communication, problem-solving, and decision-making skills
  • Sense of professionalism, confidentiality, independence, and a strong work ethic
Requirements
  • Minimum of BA/BS degree required, with a focus in Finance, Accounting, or related field
  • 7+ years of relevant work experience
  • Nonprofit experience preferred
  • Working proficiency in Excel
  • Prior supervisory experience
  • Experience working with Financial Edge or similar accounting software
  • Understanding of grants and billing practices and laws
  • Ability to meet deadlines, which may require a flexible schedule, as extended working hours may be required during month-end and year-end
  • Excellent written and verbal communication, organization, and problem-solving and decision-making skills
  • Sense of professionalism, confidentiality, and a strong work ethic
Benefits

The Legal Aid Society offers a generous benefits package, including health insurance, paid vacation, disability, and life insurance, and more. Salaries for our unionized jobs are governed by our Collective Bargaining Agreement. Please visit our Careers page for additional information.

The Legal Aid Society is a qualified employer for the purposes of the Public Service Loan Forgiveness. This position allows an employee to take advantage of PSLF and other State and Federal loan forgiveness programs.

Additionally, employees who are New York residents may be eligible for assistance from New York state to assist with loan repayments, depending on years of practice.