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Front Desk Coordinator

2 months ago


Philadelphia, Pennsylvania, United States Designblendz Full time
Job Summary

Designblendz, a dynamic and innovative architecture and 3D visualization firm based in Philadelphia, is seeking a highly skilled and detail-oriented individual to fill the role of Administrative Assistant. This position requires a versatile and motivated individual who can provide administrative support to our executives and serve as the first point of contact for clients and visitors.

Key Responsibilities:
  • Client and Visitor Relations: Greet clients and visitors with a warm and professional demeanor, ensuring a positive first impression of our company.
  • Administrative Support: Provide administrative support to our executives, including managing correspondence, preparing documents, and coordinating travel arrangements.
  • Calendar Management: Manage the firm's calendar, including scheduling appointments and meetings, ensuring seamless coordination and communication.
  • Communication and Documentation: Maintain accurate and up-to-date records, including communications via CRM, and prepare presentations, proposals, reports, and other business documents as needed.
  • Office Operations: Maintain a tidy and organized front desk area, handle incoming and outgoing mail and deliveries, and ensure the office is equipped with necessary supplies.
  • Special Projects: Assist with special projects as directed by leadership, demonstrating flexibility and a willingness to take on new challenges.
Requirements:
  • Experience: Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
  • Technical Skills: Proficiency in QuickBooks Online and strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
  • Soft Skills: Excellent organizational and multitasking abilities, strong written and verbal communication skills, and a professional demeanor.
  • Education: Associate's or Bachelor's degree in accounting, business administration, or a related field preferred.
Benefits:
  • 401(k) Plan: Company-matched retirement savings plan.
  • Dental and Vision Insurance: Comprehensive coverage for employees and their families.
  • Health Insurance: Competitive health insurance plan for employees and their families.
  • Life Insurance: Fully company-paid life insurance policy.
  • Disability Insurance: Long-term and short-term disability insurance coverage.
  • Paid Time Off: Generous paid time off policy for employees to recharge and relax.
  • Flexible Schedule: Half-day Fridays and work-from-home options for employees to maintain a healthy work-life balance.
  • Referral Program: Incentivized referral program for employees to refer qualified candidates.