Administrative Assistant

1 week ago


Santa Ana, California, United States SERVPRO Full time

Job Summary:

We are seeking a highly skilled and detail-oriented Administrative Assistant to join our team as a Customer Service Representative. As a key member of our office staff, you will be responsible for performing various administrative tasks, including job file coordination, customer communication, and data entry.

Key Responsibilities:

  • Monitor and maintain accurate job file status and audit status
  • Coordinate job file documentation, including preparing reports and performing backups
  • Ensure client requirements are met and initial field documentation is reviewed and validated
  • Communicate with internal and external stakeholders to resolve issues and provide updates
  • Perform job close-out procedures and maintain quality assurance standards

Requirements:

  • Administrative or office-related experience, preferably in a business or commercial setting
  • Excellent written and verbal communication skills, with a professional tone and attention to detail
  • Ability to work in a fast-paced environment, prioritize tasks, and meet deadlines
  • Proficiency in Microsoft Office, including Outlook, Word, and Excel
  • Ability to learn new software and systems, including Xactimate and proprietary software

What We Offer:

  • A competitive salary range of $15.00-$17.00 per hour
  • Opportunities for growth and professional development
  • A dynamic and supportive work environment


  • Santa Ana, California, United States Assistant Secretary for Policy Development and Research Full time

    Overview This role is situated within the Department of Housing and Urban Development, specifically under the Assistant Secretary for Policy Development and Research. Eligibility This position is available to U.S. Citizens and Nationals. No prior Federal experience is necessary. Key Responsibilities As a Grant Administration Expert, your responsibilities...


  • Santa Ana, California, United States E Conservation Construction Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support our Office & Field Staff at E Conservation Construction. The ideal candidate will have excellent communication skills, both written and verbal, and be able to provide top-notch administrative support to our team.Key Responsibilities:Provide administrative...


  • Santa Ana, California, United States Assistant Secretary for Policy Development and Research Full time

    Position OverviewThis role is situated within the Department of Housing and Urban Development, specifically under the Assistant Secretary for Policy Development and Research.This opportunity is available to various categories of applicants, including:Career transition candidates (CTAP, ICTAP, RPL)Current federal employees who are considered "surplus" or...


  • Santa Ana, California, United States Law Office of Lorena Marquez Full time

    Position OverviewWe are seeking dedicated individuals for two distinct roles within our team at the Law Office of Lorena Marquez:Administrative Assistant:The Administrative Assistant will be tasked with managing incoming communications, including phone calls, voicemails, and emails. This role is essential in creating a welcoming atmosphere for clients and...


  • Santa Ana, California, United States Weight Loss Full time

    We are seeking an Administrative Assistant to join our team at Weight Loss, a new business venture. As an Administrative Coordinator, you will perform clerical and administrative functions, such as coordinating with clients, managing office operations, and providing support to our business development efforts. Your role will be crucial in driving company...


  • Santa Ana, California, United States HNTB Full time

    About HNTBHNTB is a leading infrastructure consulting firm dedicated to delivering innovative solutions for complex projects.Job SummaryWe are seeking an experienced Administrative Assistant to support our team at HNTB. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key...


  • Santa Ana, California, United States Gpac Full time

    About UsGpac is a nationally renowned litigation law firm specializing in complex civil matters. Our expertise spans diverse areas, including toxic tort, complex product liability, local government, general liability, and commercial litigation.Job SummaryWe are seeking a seasoned Litigation Legal Administrative Assistant to bolster our talented team of...


  • Santa Ana, California, United States KidWorks Community Development Corp Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our CEO. The successful candidate will be responsible for managing the CEO's schedule, coordinating meetings and events, and providing exceptional administrative support to ensure the smooth operation of the CEO's office.Key...


  • Santa Ana, California, United States Bizz Link Text Full time

    About Us:Bizz Link Text is a team of passionate marketing professionals dedicated to transforming the way brands communicate with their audience. We combine creativity, strategic thinking, and the latest marketing technologies to create campaigns that stand out in the crowded marketplace. Our diverse team brings together expertise from various fields,...


  • Santa Ana, California, United States Express Employment- Costa Mesa Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Express Employment Professionals - Costa Mesa. As an Administrative Coordinator, you will be responsible for providing exceptional administrative support to our team, ensuring seamless day-to-day operations and contributing to the success of our...


  • Santa Ana, California, United States CASA DE LA FAMILIA Full time

    Casa de la Familia is seeking an Administrative Assistant to support our operations Casa de la Familia is dedicated to addressing post-traumatic stress, anxiety, and depressive disorders through crisis intervention and comprehensive individual and family therapy. We collaborate with various social service agencies, law enforcement, victim advocates, family...


  • Santa Ana, California, United States BCforward Full time

    Job Summary:BCforward is seeking a highly motivated and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing exceptional customer service, managing front desk operations, and supporting administrative tasks.Key Responsibilities:Front Desk Operations: Greet and direct visitors, answer and...


  • Santa Ana, California, United States CASA DE LA FAMILIA Full time

    Casa de la Familia is seeking an Administrative Assistant to enhance our operational efficiency Casa de la Familia is dedicated to addressing post-traumatic stress, anxiety, and depressive disorders through crisis intervention and comprehensive individual and family therapy. We collaborate with various social service agencies, law enforcement, victim...


  • Santa Ana, California, United States CASA DE LA FAMILIA Full time

    Casa de la Familia is seeking an experienced administrative professional to support our operations Casa de la Familia is dedicated to addressing post-traumatic stress, anxiety, and depression through crisis intervention and comprehensive therapy for individuals and families. We collaborate with various social service agencies, law enforcement, victim...


  • Santa Ana, California, United States Temporary Staffing Professionals Full time

    We are seeking a highly skilled Administrative Specialist to join our team at Temporary Staffing Professionals. The ideal candidate will have prior experience working in an administrative/customer service position and possess excellent follow-up and organizational skills.Key Responsibilities:Provide exceptional support to our clients by managing incoming and...


  • Santa Ana, California, United States Angela Scribe Full time

    Job OverviewPosition Title: Administrative AssistantCompany: Angela ScribeEmployment Type: Full-TimePosition Summary:We are looking for a meticulous and efficient Administrative Assistant to facilitate the daily functions of our organization. The successful candidate will take charge of various administrative responsibilities, manage schedules, oversee...


  • Santa Ana, California, United States Vaco Full time

    About the RoleVaco's client is seeking a highly skilled and bilingual Spanish Administrative Assistant to support their operations on a 3+ month contract. This full-time, onsite position requires a strong work ethic and excellent communication skills.Key ResponsibilitiesProvide administrative support, including filing, scanning, and processing incoming and...


  • Santa Ana, California, United States Express Employment- Costa Mesa Full time

    Job DescriptionExpress Employment Professionals - Costa MesaWe are looking for a dedicated Logistics Administrative Specialist to support the operations of a medical supply organization. In this role, you will handle clerical and administrative tasks alongside warehouse assistance to contribute to the overall success of the company.Job Overview: Are you...


  • Santa Ana, California, United States Kimco Staffing Services Full time

    Job OverviewOversee Our Office Functions as an Administrative Operations SpecialistAre you an exceptionally organized professional with a talent for maintaining order? We are seeking a skilled Administrative Operations Specialist to facilitate seamless office functions and provide crucial managerial assistance. If you excel in a fast-paced setting and enjoy...

  • Budget Analyst

    2 months ago


    Santa Ana, California, United States Assistant Secretary For Policy Development And Research Full time

    The following are the duties of this position at the GS-14. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.As a Budget Analyst, you will:Perform a wide variety of administrative and analytical duties connected with the review,...