Senior Accounts Receivable Clerk

2 weeks ago

Torrance, California, United States Sakura Finetek USA Full time
Job Overview

Position Summary:

Under the guidance of the Senior Accountant and the Accounting Manager of Revenue & Receivables, this role is accountable for specific responsibilities in accounts receivable, collections, and general accounting tasks. Responsibilities include a range of clerical and bookkeeping duties, engaging with clients, and applying standard accounting practices necessary for the preparation and upkeep of financial records and reports.

Key Responsibilities:

Accounting Support Duties:

  • Demonstrates a comprehensive understanding of operational systems within the organization and their interrelations, including, but not limited to, the Oracle system.
  • Utilizes knowledge of the custom invoicing process, including departmental error correction protocols, associated timelines, and the principles of filtering and validation.
  • Applies knowledge of cash application processes and their connection to managing overdue receivables, particularly those exceeding 30 days.
  • Possesses a thorough understanding of departmental reports; capable of interpreting customer reports, bank transaction reports, and other relevant documents.
  • Calculates and analyzes various financial data to maintain precise records of company sales and receivables.
  • Handles EDI invoicing and deposits, ensuring invoices are sent electronically through customer-required platforms.
  • Manages Bad Debt Write-offs in Accounts Receivable and understands the implications for Balance Sheet provisions.
  • Reviews customer credit limits based on credit profiles or usage rules, placing delinquent accounts on hold and evaluating their status for release.
  • Ensures compliance for new customer setups in Oracle with respect to Resale Certificates.
  • Records intercompany settlements related to foreign exchange gains/losses.
  • Prepares and inputs various accounting data into the Oracle system, generating and reviewing aging reports, management reports, and ledgers; reconciles accounts receivable.
  • Prepares incoming accounts receivable checks for deposit and manages their processing.
  • Ensures accurate GL account coding for miscellaneous cash receipt postings.
  • Generates various daily, monthly, and annual accounting reports and updates them as necessary.
  • Assists in maintaining the general ledger, performing account reconciliations, period-end adjustments, accruals, and account analysis.
  • Collaborates with other departments to resolve accounts receivable issues with clients.
  • Prepares and submits state and local sales tax returns for designated jurisdictions.
  • Addresses customer inquiries regarding invoices, providing necessary research and supporting information.
  • Supports the department with additional tasks as required.

Administrative Support Duties:

  • Provides clerical assistance within the department, including filing, typing, mail processing, photocopying, and other standard office tasks.
  • Responds to inquiries from customers and vendors regarding accounting-related matters via phone or written communication.
  • Maintains and updates departmental files and records as needed.

Additional Responsibilities:

  • Continuously seeks improvements in work processes and methodologies.
  • Maintains professional communication both internally and externally.
  • Participates in the monthly and annual reconciliation of sub-ledgers.
  • Engages in month-end and year-end closing activities.
  • Compiles statistics and prepares various reports for management review.
  • Works collaboratively as a team member to achieve common objectives.
  • Completes other duties and projects as assigned by management.
  • Cross-trains with fellow accounting clerks to assist with workload overflow or to cover during absences.
  • May conduct bank transactions, such as deposits and wire transfers, for company accounts.

Essential Qualifications:

Education:

  • Associate's degree in Accounting preferred, but not mandatory.
  • High School diploma with relevant experience or formal training in basic accounting principles, or an equivalent combination of education and experience.

Experience & Minimum Qualifications:

  • Five or more years of experience in accounts receivable.
  • Proficient in using computerized ledgers and financial reporting software on a personal computer.
  • Experience with Oracle software applications is preferred.
  • Skilled in MS Excel and other Microsoft applications (Word, PowerPoint, Access, and 10-key).
  • Strong verbal and written communication skills; capable of explaining invoicing or reconciliation scenarios clearly to clients unfamiliar with company systems.
  • Adept at calculating figures and amounts such as discounts, interest, commissions, proportions, and percentages.
  • Ability to follow instructions provided in written, oral, or diagram form.
  • Capable of addressing problems involving multiple concrete variables in standardized situations.
  • Exceptional attention to detail.
  • Strong interpersonal and negotiation skills; able to influence others while maintaining effective working relationships.
  • Comprehension of accounting and financial processes, methodologies, and concepts.
  • Typing speed of 45 words per minute.

Physical Requirements & Work Environment:

  • This position requires frequent sitting, with occasional standing, walking, and reaching.
  • Must be able to occasionally lift and/or move up to 15 pounds.
  • Ability to read and analyze printed materials and information on a computer screen.
  • Ability to manage multiple work pressures effectively.
  • Strong verbal and written communication skills for interactions with individuals and groups.
  • Ability to listen actively and assist in problem-solving.
  • Must possess a valid driver's license and have access to a vehicle for travel to bank or vendor locations.

Sakura Finetek USA, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

The above description outlines the essential job functions and skills required for this position. These functions and skills are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The information contained herein is subject to change at the company's discretion.

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