Senior Accounts Receivable Clerk

2 weeks ago

Torrance, California, United States Sakura Finetek USA Full time
Position Overview

General Summary

Under the guidance of the Senior Accountant and the Accounting Manager for Revenue & Receivables, this role is accountable for various responsibilities in accounts receivable, collections, and general accounting functions. Key tasks involve executing a range of clerical and bookkeeping duties, engaging with clients, and applying established accounting practices necessary for the preparation and upkeep of financial records and reports.

Key Responsibilities

Accounting Support Duties

  • Demonstrates a solid understanding of operational systems within the organization and their interrelations, particularly the Oracle system.
  • Utilizes knowledge of the custom invoicing workflow, including departmental error correction protocols, timelines, and validation processes.
  • Applies expertise in cash application methods and their connection to managing overdue receivables, particularly those exceeding 30 days.
  • Possesses a comprehensive understanding of departmental reports and can interpret various financial documents, including customer and bank transaction reports.
  • Calculates and evaluates diverse financial data to maintain precise records of company sales and receivables.
  • Handles EDI invoicing and deposits, ensuring invoices are sent electronically via customer-required platforms.
  • Manages Bad Debt Write-offs in Accounts Receivable and comprehends their impact on Balance Sheet provisions.
  • Reviews customer credit limits based on credit profiles and usage rules, placing delinquent accounts on hold as necessary.
  • Ensures compliance for new customer setups in Oracle, including Resale Certificate adherence.
  • Records intercompany settlements related to foreign exchange gains or losses.
  • Inputs various accounting data into the Oracle system, reviews aging reports, management reports, and reconciles accounts receivable.
  • Prepares incoming accounts receivable checks for deposit and oversees their handling.
  • Ensures accurate GL account coding for miscellaneous cash receipt postings.
  • Generates various daily, monthly, and annual accounting reports and updates them accordingly.
  • Assists in maintaining the general ledger, performing account reconciliations, period-end adjustments, accruals, and account analysis.
  • Collaborates with other departments to resolve accounts receivable issues.
  • Prepares and submits state and local sales tax returns for designated jurisdictions.
  • Addresses customer inquiries regarding invoices, providing necessary research and documentation.
  • Supports the department with additional tasks as required.

Administrative Support Duties

  • Provides clerical assistance within the department, including filing, typing, mail processing, photocopying, and faxing.
  • Responds to inquiries from customers and vendors regarding accounting matters through phone or written communication.
  • Maintains and updates departmental files and records as necessary.

Additional Responsibilities

  • Continuously seeks improvements in work processes and methodologies.
  • Maintains professional communication both internally and externally.
  • Participates in the monthly and annual reconciliation of sub-ledgers.
  • Engages in month-end and year-end closing activities.
  • Compiles statistics and prepares various reports for management review.
  • Works collaboratively as a team member to achieve shared objectives.
  • Completes other tasks and projects as assigned by management.
  • Cross-trains with fellow accounting clerks to assist with workload and fill in during absences.
  • May conduct bank transactions, such as deposits and wire transfers, for company accounts.

Qualifications

Education

  • Associate's degree in Accounting preferred, though not mandatory.
  • High School diploma with relevant experience or formal training in basic accounting principles, or an equivalent combination of education and experience.

Experience & Skills

  • Minimum of five years of experience in accounts receivable.
  • Proficient in using computerized ledger and financial reporting software on a personal computer.
  • Experience with Oracle software applications is preferred.
  • Skilled in MS Excel and other Microsoft applications (Word, PowerPoint, Access, and 10-key).
  • Strong verbal and written communication abilities; capable of explaining invoicing or reconciliation scenarios clearly.
  • Ability to perform calculations involving discounts, interest, commissions, proportions, and percentages.
  • Demonstrates common sense in executing instructions provided in various formats.
  • Effectively addresses problems involving multiple concrete variables in standardized situations.
  • Exhibits excellent attention to detail.
  • Possesses strong interpersonal and negotiation skills; capable of influencing others while maintaining professional relationships.
  • Understands accounting and financial processes, methodologies, and concepts.
  • Typing speed of 45 words per minute.

Physical Requirements & Work Environment

  • This position requires frequent sitting, with occasional standing, walking, and reaching.
  • Must be able to lift and/or move up to 15 pounds occasionally.
  • Ability to read and analyze printed materials and information on a computer screen.
  • Effectively responds to multiple work pressures.
  • Communicates verbally and in writing to individuals and groups.
  • Listens for understanding and assists in problem-solving.
  • Valid driver's license and access to a vehicle for bank or vendor visits.

Sakura Finetek USA, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

The above description outlines the essential job functions and skills required for this position. These functions and skills are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The information contained herein is subject to change at the company's discretion.

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