Senior Accounts Receivable Clerk

2 weeks ago

Torrance, California, United States Sakura Finetek USA Full time
Job Overview

Position Summary:

Under the guidance of the Senior Accountant and Accounting Manager for Revenue & Receivables, this role is accountable for various responsibilities in accounts receivable, collections, and general accounting tasks. The position involves executing a range of clerical and bookkeeping functions, engaging with clients, and applying standard accounting practices necessary for the upkeep and management of financial records and reports.

Key Responsibilities:

Accounting Support Duties:

  • Demonstrates a comprehensive understanding of operational systems within the organization and their interrelations, particularly with the Oracle system.
  • Utilizes knowledge of the custom invoicing process, including departmental error correction procedures and associated timelines.
  • Applies expertise in cash application processes to manage aging receivables, focusing on accounts overdue by more than 30 days.
  • Possesses a thorough understanding of departmental reports and the ability to interpret various financial documents.
  • Calculates and analyzes financial data to ensure accurate records of sales and receivables.
  • Handles EDI invoicing and deposits, ensuring electronic invoice submissions meet customer requirements.
  • Manages Bad Debt Write-offs in Accounts Receivable and understands their implications on balance sheet provisions.
  • Reviews customer credit limits based on profiles and usage rules, placing delinquent accounts on hold as necessary.
  • Ensures compliance in setting up new customers in Oracle with respect to Resale Certificates.
  • Records intercompany settlements involving foreign exchange gains or losses.
  • Enters various accounting data into the Oracle system, prints and reviews aging reports, and reconciles accounts receivable.
  • Prepares incoming checks for deposit and coordinates their handling.
  • Ensures accurate GL account coding for miscellaneous cash receipt postings.
  • Generates and updates various accounting reports on a daily, monthly, and annual basis.
  • Assists in maintaining the general ledger, account reconciliations, period-end adjustments, and account analysis.
  • Collaborates with other departments to resolve accounts receivable issues.
  • Prepares and submits state and local sales tax returns for designated jurisdictions.
  • Responds to inquiries from customers regarding invoices, providing necessary research and documentation.
  • Assists the department with additional tasks as required.

Administrative Support Duties:

  • Provides clerical assistance within the department, including filing, typing, mail processing, photocopying, and faxing.
  • Addresses inquiries from customers and vendors regarding accounting-related matters through phone or written communication.
  • Maintains and updates departmental files and records as needed.

Additional Responsibilities:

  • Seeks continuous improvement in work processes and methodologies.
  • Maintains professional communication within and outside the organization.
  • Participates in the monthly and annual reconciliation of sub-ledgers.
  • Engages in month-end and year-end closing activities.
  • Compiles statistics and prepares various reports for management review.
  • Collaborates effectively with team members to achieve shared objectives.
  • Performs other duties and projects as assigned by management.
  • Cross-trains with fellow accounting clerks to assist with workload and fill in during absences.
  • May conduct bank transactions as required for company accounts.

Essential Qualifications:

Education:

  • Associate's degree in Accounting preferred but not mandatory.
  • High School diploma with relevant experience or formal training in basic accounting principles, or an equivalent combination of education and experience.

Experience & Skills:

  • Minimum of five years of experience in the accounts receivable field.
  • Proficient in using computerized ledger and financial reporting software.
  • Experience with Oracle software applications is preferred.
  • Skilled in MS Excel and other Microsoft applications (Word, PowerPoint, Access, and 10-key).
  • Strong verbal and written communication skills, with the ability to explain invoicing or reconciliation processes clearly.
  • Capable of performing calculations involving discounts, interest, commissions, and percentages.
  • Ability to follow instructions in various formats effectively.
  • Strong attention to detail and problem-solving skills.
  • Excellent interpersonal skills, with the ability to build relationships across departments.
  • Understanding of accounting and financial processes and methodologies.
  • Typing speed of at least 45 words per minute.

Physical Requirements & Work Environment:

  • Frequent sitting, with occasional standing, walking, and reaching required.
  • Must be able to lift and/or move up to 15 pounds occasionally.
  • Ability to read and analyze printed documents and information on a computer screen.
  • Ability to manage multiple work pressures effectively.
  • Effective verbal and written communication skills are essential.
  • Must possess a valid driver's license and have access to a vehicle for potential travel.

Sakura Finetek USA, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

The above description outlines the essential job functions and skills required for this position. These functions and skills are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The information contained herein is subject to change at the company's discretion.

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