Administrative Coordinator

2 weeks ago

Washington, United States Smithsonian's National Zoo and Conservation Biology Institute Full time
Position Overview:

The Smithsonian's National Zoo and Conservation Biology Institute is seeking a dedicated Administrative Coordinator to support the Office of the Assistant Secretary for Advancement. This role is pivotal in managing intricate administrative tasks within a vibrant organization.

Key Responsibilities:

As an Administrative Coordinator, you will:

1. **Manage Complex Scheduling:** Oversee the Assistant Secretary's intricate calendar, coordinating logistics for travel and related reimbursements.
2. **Operational Support:** Provide essential operational assistance, including database management, document preparation, and visitor reception.
3. **Research and Preparation:** Conduct thorough research and compile materials to aid in the preparation for meetings and presentations.
4. **Correspondence Management:** Draft and review correspondence for the Assistant Secretary's signature, ensuring timely communication and preparation of briefings.
5. **Liaison Duties:** Serve as the administrative point of contact with a diverse range of colleagues and external stakeholders, fostering effective communication.

Qualifications:

Successful candidates will possess:

- **Exceptional Communication Skills:** Demonstrated excellence in writing, editing, and verbal communication.
- **Strong Organizational Abilities:** Proven capability to manage multiple priorities effectively.
- **Initiative and Problem-Solving Skills:** A proactive approach with the ability to think critically and analytically.
- **Technical Proficiency:** Familiarity with current office technologies, including Microsoft Office Suite.
- **Relevant Experience:** A minimum of three years in a related role, preferably within a large cultural or educational institution.

Commitment to Diversity:

The Smithsonian's National Zoo and Conservation Biology Institute values a diverse workforce and is committed to creating an inclusive environment for all employees. We encourage individuals from all backgrounds to apply.

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