Administrative Coordinator

1 month ago

Washington, United States Johns Hopkins Medicine Full time

Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employees are the strength of our service.  Intrastaff is unique because it's one of the very few agencies where a person has the benefit of being a temporary employee and also feels like a member of a large organization. Working at Hopkins means joining a culturally diverse team that includes some of the best nurses, physicians and allied health professionals in the world. Directly or indirectly, you'll have exposure to cutting-edge technology and groundbreaking medical research.

The Service Coordinator will handle all administrative aspects of the employee interaction by providing exemplary customer service while assisting employees during their visit at the Occupational Health clinic. The Service Coordinator is responsible for collecting and maintaining accurate information on each employee to facilitate the encounter.  Provides administrative/secretarial support, manages day to day activities. Provides filing, maintenance of occupational health records, and other diversified clerical/administrative duties as required.  Offers friendly courteous assistance to every employee to ensure that the employees have a positive professional experience while at Johns Hopkins. 

Location- Sibley Memorial, 5255 Loughboro Road, NW

Pay rate- $23.50

Hours-Monday-Friday 7:30a-4p


  • Coordinate pre-boarding appointment with new candidates
  • Collaborate with Talent Acquisition to facilitate and plan for required pre-boarding requirements
  • Track the status of pre-boarding new-hire packet to ensure all requirements have been completed
  • Distributes, collects and assists new hire with the completion of pre-boarding packet
  • Performs clerical and administrative duties to include but not limited to: preparing/making copies of the appropriate forms needed for daily functions of the office
  • Contacts candidates/current employees regarding their appointment status and/or required follow up as designated by other OH staff
  • Order supplies and maintain supply inventory and equipment to ensure availability in the clinic
  • Schedule follow up appointment related to Occupational Health activities
  • Check in employees for visit, verify purpose and coordinate relevant paperwork to expedite clinic visit
  • Manage multi line phone system to respond to inquiries and direct calls and emails to designated personnel
  • Inputs health and scheduling data in system technology platform as required
  • Receive invoices and submit for payment using appropriate systems
  • Collaborate with Workers’ Compensation management team or provider team as needed
  • Provide correspondence as necessary to outside parties and stakeholders via email, fax, etc.

High School Diploma or Equivalent.

At least 3 years experience in a similar work environment.

Interpersonal skills to communicate with groups of people from administrators and VIP's to public and outside vendors. 

Ability to communicate effectively with visitors, patients and hospital employees. 

Johns Hopkins Health System and its affiliates are an Equal Opportunity/ Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.

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