Advanced Administrative Associate

2 weeks ago

Indianapolis, Indiana, United States Commonwealth of Virginia Full time

Salary Range: $25,821 to $30,821

Employment Type: Full Time

Position Overview: The Senior Office Administrator represents the advanced tier within the Office Associate occupational group. Individuals in this role engage in various service or administrative functions, executing a wide array of office and program support tasks that necessitate a solid understanding of program knowledge along with office and administrative practices, policies, and procedures. This position may involve leading and mentoring other office support personnel.

Distinctions: The Senior Office Administrator is differentiated from the Administrative Program Assistant I role, where the latter focuses on complex office and administrative support within specialized areas such as accounting, human resources, and information technology, requiring in-depth knowledge of specific programmatic and technical elements. Furthermore, this role is distinct from the Office Supervisor, who primarily engages in supervisory responsibilities such as managing personnel matters and overseeing the work of others.

Key Responsibilities (Illustrative Only):
  • Types or transcribes various documents including correspondence, memos, minutes, and reports from rough drafts or notes;
  • Drafts routine correspondence and memos;
  • Reviews written and numerical documents for accuracy;
  • Schedules appointments for interviews or meetings;
  • Records and compiles inventory, statistical, or fiscal data in diverse formats, generating informational reports as necessary;
  • Contributes to the preparation of reports and other documentation, including fiscal and personnel records, of moderate scope and significance;
  • Provides information to clients regarding departmental programs, policies, and regulations; addresses inquiries from others about services;
  • Conducts research using both automated and paper-based systems;
  • Organizes and maintains filing systems;
  • Manages the purging of records;
  • Maintains efficient filing systems;
  • Troubleshoots minor computer issues and submits service requests as needed;
  • May offer guidance and training to other clerical staff and office volunteers;
  • Prepares purchase orders and other internal documentation;
  • Processes payment items and manages petty cash.
Knowledge, Skills, and Abilities:

Knowledge: Extensive knowledge of office and administrative practices, policies, and procedures related to assigned program and office support functions; proficiency in spelling, grammar, and punctuation; familiarity with office terminology, procedures, equipment technology, and office software applications; and mathematical skills for calculating percentages, formulas, and averages.

Skills: Proficient in operating personal computers, printers, scanners, and various standard office equipment. Some capability in performing basic maintenance on computer systems and general office equipment, including troubleshooting automation issues.

Abilities: Proven ability to organize information and maintain records in multiple formats; communicate effectively in both oral and written forms; follow instructions accurately; manage multiple tasks; establish and maintain effective working relationships with colleagues, clients, and other agencies, even in stressful situations; collect and disseminate information; perform calculations with precision; file documents systematically; proofread effectively; type from clear copies or drafts; make informed decisions based on regulations and established practices; interpret policies and procedures in addressing inquiries, requests, and complaints; and provide leadership to other clerical staff.

Education and Experience: A high school diploma supplemented with relevant clerical or administrative experience in social services or a related field, or any equivalent combination of training and experience that equips the individual with the necessary knowledge, skills, and abilities.

  • Director of Advancement

    4 weeks ago

    Indianapolis, Indiana, United States University of Indianapolis Full time

    Director of Advancement - College of Health SciencesIndianapolis, IN 46227Deadline: Open until filledEmployment: Full-time, ExemptPay: Depends upon skills and experienceDepartment: AdvancementExperience: Mid-LevelJob DescriptionThe Director of Advancement is responsible for securing major gifts of $25,000+ in support of the strategic needs of the University,...

  • Administrative Support Associate

    5 days ago

    Indianapolis, Indiana, United States Eric Groot Agency Full time

    Job OverviewThe Eric Groot Agency is seeking a highly organized and detail-oriented professional to join our team as an Agency Accounts Administrator. This role is responsible for providing exceptional customer service, managing accounts, and ensuring smooth operations within our agency.We value professionalism and a positive work environment, and we believe...

  • Administrative Coordinator

    3 days ago

    Indianapolis, Indiana, United States Blue and Company Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Blue and Company. As an Administrative Assistant, you will provide administrative support to our Audit and Business Valuation departments, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Advanced Practice Nurse

    1 week ago

    Indianapolis, Indiana, United States Urology Institute Full time

    Position Overview:We are seeking a dedicated and proactive Advanced Practice Nurse to become a vital part of our dynamic Urology Institute. Our rapidly expanding clinic is looking for someone with prior clinical experience who thrives in a collaborative environment.What We Provide:Attractive compensation package.Paid time off.Comprehensive health benefits...

  • Administrative Assistant

    1 month ago

    Indianapolis, Indiana, United States CAI Full time

    Job ID NumberR3287Employment TypePart timeWorksite FlexibilityHybridJob SummaryAs the Administrative Assistant, you will be responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical dutiesJob DescriptionWe are looking for an Administrative Assistant to perform office operations and upkeep, mail...

  • Administrative Assistant

    2 months ago

    Indianapolis, Indiana, United States Corteva Agriscience Full time

    At Corteva Agriscience, you will help us grow what's next. No matter what your role, you will be part of a team that is building the future of agriculture - solving the world's food problems through innovation, technology, and putting people first. Corteva has an exciting opportunity for an Administrative Professional to join our company at our Indianapolis...

  • Administrative Coordinator

    2 days ago

    Indianapolis, Indiana, United States LOGZONE, Inc. Full time

    Job SummaryLOGZONE, Inc. is seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our office personnel and clients, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide receptionist duties, including answering phone calls, responding to...

  • Administrative Operations Coordinator

    2 weeks ago

    Indianapolis, Indiana, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions is currently in search of an Office Manager for a long-term contract position. This role is ideal for individuals with substantial experience in office administration or executive support.Key Responsibilities Engage with suppliers to address billing discrepancies and oversee vendor relationships. Organize and facilitate...

  • Administrative Support Specialist

    3 days ago

    Indianapolis, Indiana, United States Skool Kidz Early Education Academy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Skool Kidz Early Education Academy. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesCommunication and...

  • Administrative Support Specialist

    2 weeks ago

    Indianapolis, Indiana, United States US Acute Care Solutions Full time

    About US Acute Care Solutions: At US Acute Care Solutions, we pride ourselves on fostering a collaborative environment where both clinical and administrative professionals can thrive. Our team is dedicated to supporting healthcare providers across various locations. Position Overview: We are seeking a dedicated Administrative Support Specialist to provide...

  • Pediatric Advanced Practice Nurse

    2 weeks ago

    Indianapolis, Indiana, United States Indiana University Health Full time

    About Indiana University Health: Indiana University Health is recognized as a premier pediatric healthcare provider, offering a comprehensive range of services across numerous locations. Our commitment to excellence in pediatric care is reflected in our multidisciplinary approach, ensuring that every child receives tailored healthcare solutions. Position...

  • Advanced Helpdesk Support Specialist

    2 weeks ago

    Indianapolis, Indiana, United States Exact IT Consulting Full time

    Job OverviewAdvanced Helpdesk Support Specialist Job OverviewWe are seeking a skilled individual with expertise in Active Directory, VOIP systems (such as 3cx/FreePBX), Remote Monitoring and Management (RMM), Professional Services Automation (PSA), Cloudberry, Barracuda, and Office365. The ideal candidate will be responsible for:Server Management: Installing...

  • Weekend Pharmacist

    12 hours ago

    Indianapolis, Indiana, United States Advanced Pharmaceutical Consultants, Inc Full time

    Job SummaryAdvanced Pharmaceutical Consultants, Inc. is seeking a part-time Weekend Pharmacist to join our team at a behavioral health facility in Fort Wayne, IN. As a Weekend Pharmacist, you will be responsible for providing pharmacy services, including pharmacists, technicians, and automation, to support the healthcare needs of our...

  • Office Administrative Coordinator

    2 weeks ago

    Indianapolis, Indiana, United States Chugh LLP Full time

    Job Overview:The primary role of the Office Administrative Coordinator is to facilitate the seamless functioning of the office's administrative tasks. This position is well-suited for individuals who possess exceptional organizational abilities, a proactive attitude, and a keen eye for detail. CORE RESPONSIBILITIES:Welcome and assist clients upon...

  • Advanced Practice Nurse

    2 weeks ago

    Indianapolis, Indiana, United States Barton Associates Full time

    JOB TITLEAdvanced Practice Nurse - Wound ManagementPROVIDER TYPEAdvanced Practice NurseSPECIALTYWound ManagementJOB TYPETemporary PositionSTATEINPRACTICE SETTINGDURATION60 DaysJob BenefitsAttractive remuneration packageReimbursement for travel-related expensesComprehensive medical malpractice coverage providedJOB DESCRIPTIONJoin a rewarding temporary...

  • Registered Nurse

    5 days ago

    Indianapolis, Indiana, United States Indiana University Health Full time

    About the RoleWe are seeking a skilled and compassionate Registered Nurse to join our team in the Progressive Care Unit at Indiana University Health. As a member of our team, you will have the opportunity to work with a diverse range of patients and develop your clinical expertise in a fast-paced and dynamic environment.Key ResponsibilitiesProvide...

  • Chief Advancement Officer

    1 day ago

    Indianapolis, Indiana, United States Matchstick Full time

    Job SummaryWe are seeking a highly skilled and experienced professional to join our team as a Chief Advancement Officer at Matchstick. This is a unique opportunity to lead our fundraising efforts and develop strategic partnerships to drive growth and sustainability.Key ResponsibilitiesFundraising Strategy and Advancement OperationsDevelop and lead...

  • Client Relations Associate

    1 week ago

    Indianapolis, Indiana, United States Megan Barrow - State Farm Agent Full time

    Position OverviewCompany: Megan Barrow - State Farm AgentWe are looking for a detail-oriented and proactive Account Associate to assist in administrative tasks and support our insurance agents in nurturing and retaining client relationships. This role is perfect for someone who is dedicated to providing exceptional service and is eager to contribute to a...

  • Client Relations Associate

    2 weeks ago

    Indianapolis, Indiana, United States Megan Barrow - State Farm Agent Full time

    Job OverviewBenefits:Potential for career growthSigning bonus availableComprehensive training and development programsROLE SUMMARY: Megan Barrow - State Farm Agent is in search of a detail-oriented and proactive professional to manage administrative tasks and assist insurance agents in attracting and retaining clients. As an Account Associate, your...

  • Client Relations Associate

    1 week ago

    Indianapolis, Indiana, United States Megan Barrow - State Farm Agent Full time

    Position OverviewCompany: Megan Barrow - State Farm AgentWe are in search of a detail-oriented and proactive Account Associate to assist in administrative functions and support our insurance agents in fostering and maintaining client relationships. This role is ideal for individuals who are dedicated to customer satisfaction and possess a sales-oriented...