Administrative Support Specialist

2 weeks ago


Indianapolis, Indiana, United States US Acute Care Solutions Full time

About US Acute Care Solutions:
At US Acute Care Solutions, we pride ourselves on fostering a collaborative environment where both clinical and administrative professionals can thrive. Our team is dedicated to supporting healthcare providers across various locations.

Position Overview:
We are seeking a dedicated Administrative Support Specialist to provide comprehensive administrative assistance to our leadership team. This role is essential in ensuring smooth daily operations and effective communication between various stakeholders.

Key Responsibilities:
- Deliver full-time administrative support to the System/Site Medical Directors and other leadership personnel.
- Serve as a vital link between USACS locations and regional leadership, corporate staff, physicians, patients, and hospital teams.
- Manage the administrative functions of the emergency department, ensuring professional interactions with hospital departments.
- Build and maintain relationships with hospital staff to facilitate contract support.
- Coordinate schedules and act as the primary contact for multiple Medical Directors and leadership roles within the USACS team.

Meeting Coordination:
- Oversee the Outlook calendar for Medical Directors and clinical leadership, organizing meetings with hospital administration.
- Integrate virtual meeting options and ensure seamless audio/visual experiences for all participants.

Expense Management:
- Handle Workday Expense submissions for Medical Directors and assist other clinicians as necessary.

Onboarding Support:
- Facilitate the onboarding process for new clinicians, including orientation scheduling, training, and logistics.

Qualifications:
- A Bachelor's Degree is preferred.
- A minimum of three years of administrative experience is required.
- Proficiency in using personal computers in a Windows environment, with strong skills in document processing, spreadsheets (Excel Intermediate to Advanced Level), presentations, and database applications.

Skills:
- Excellent command of English grammar and composition.
- Ability to handle confidential information with discretion.
- Proactive approach to anticipating needs and delivering results with minimal supervision.

Compensation:
- The hourly rate for this position is competitive and may vary based on experience, skills, and qualifications.

We invite you to explore this opportunity to join our dynamic team at US Acute Care Solutions.



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