Executive Assistant
1 month ago
LYNOUS Talent Management is seeking a highly skilled and experienced Executive Assistant to support the President of the company. The ideal candidate will have a strong background in commercial real estate and excellent administrative skills.
Responsibilities:
- Provide administrative support and office management
- Prepare letters, contracts, reports, proposals, presentations, spreadsheets, and/or other documents as instructed
- Proofread and edit all documents prior to finalizing
- Help create operating efficiencies by developing standardize document templates, filing system, leveraging technologies and create workflows to benefit the team
- Help manage calendars, email, and respond to phone requests
- Coordinates onsite/offsite meetings and conference calls
- Develop and maintain complete acquisition, disposition and tenant lease files
- Coordinate and track third party due diligence reports, plus acquisition and disposition documentation
- Conduct research to support property acquisitions, company needs, market information, procurement of vendors/contractors, and third‐party reports
- Manage all incoming and outgoing mail
- Prepare and follow up to ensure delivery of any FedEx, UPS, or standard mail
- Serve as a liaison between company: investors, tenants, clients, lenders and vendors
- Ensure all company equipment, technology and phones are working properly
- Perform miscellaneous filing, organizing, copying, ‐ including all digital files and folders; and updates and maintains all contact lists
- Maintain adequate levels of office supplies, such as stamps, water, coffee, paper, ink, pens, etc.
- Responsible for aspects of marketing: update and maintain website, collateral pieces, etc.
Qualifications:
- Minimum of five years of commercial real estate experience as an Administrative/Executive Assistant, Transaction Coordinator, Property Administrator or Real Estate Legal Administrator/Assistant, etc.
- College degree is a plus
- Proven computer skills, proficient in Microsoft Office Suite: Outlook, Word, Excel and Power Point
- Ability to maintain confidentiality with sensitive and private information while exercising impeccable discretion
- Ability to adapt, be flexible during times of acquisitions and dispositions
- Ability to complete tasks in a timely manner
- Exceptional organization with good time management skills
- A self‐starter with the ability to work without supervision
- Critical thinking, the ability to solve problems and offer solutions
- Ability to learn quickly with an energetic and optimistic attitude
- Ability to perform basic math: addition, subtraction, multiplication and division
- Excellent listening, verbal and written communication skills
Compensation:
The compensation includes a competitive base salary, bonus, paid time off, free parking, exercise room/showers, and more.
Resume Submission:
For consideration, please submit a resume in Microsoft Word format to Associate3@LYNOUS.com. Please include your base salary and bonus history (listed separately). Please feel free to contact Allison Smith at LYNOUS Talent Management 469.371.4537 any day of the week from 8:30 a.m. to 8 p.m.
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