Executive Assistant

4 weeks ago


Dallas, Texas, United States LYNOUS Talent Management Full time
Job Opportunity

Executive Assistant

Dallas, TX

LYNOUS Talent Management has been retained on an exclusive basis by our commercial real estate brokerage Client. They provide innovative and progressive brokerage services to office and industrial clients locally, as well as across the United States and South America. They are known for their expertise and integrity.

We are seeking an Executive Assistant to support the President of the company who has experience working in the commercial real estate industry supporting executive level leadership with office operations experience.

Responsibilities
  • Provide administrative support and office management
  • Prepare letters, contracts, reports, proposals, presentations, spreadsheets, and/or other documents as instructed
  • Proofread and edit all documents prior to finalizing
  • Help create operating efficiencies by developing standardized document templates, filing systems, leveraging technologies, and creating workflows to benefit the team
  • Help manage calendars, email, and respond to phone requests
  • Coordinate onsite/offsite meetings and conference calls
  • Develop and maintain complete acquisition, disposition, and tenant lease files
  • Coordinate and track third-party due diligence reports, plus acquisition and disposition documentation
  • Conduct research to support property acquisitions, company needs, market information, procurement of vendors/contractors, and third-party reports
  • Manage all incoming and outgoing mail
  • Prepare and follow up to ensure delivery of any FedEx, UPS, or standard mail
  • Serve as a liaison between the company, investors, tenants, clients, lenders, and vendors
  • Ensure all company equipment, technology, and phones are working properly
  • Perform miscellaneous filing, organizing, copying, including all digital files and folders; and updates and maintains all contact lists
  • Maintain adequate levels of office supplies, such as stamps, water, coffee, paper, ink, pens, etc.
  • Responsible for aspects of marketing: update and maintain website, collateral pieces, etc.
Qualifications
  • Minimum of five years of commercial real estate experience as an Administrative/Executive Assistant, Transaction Coordinator, Property Administrator, or Real Estate Legal Administrator/Assistant, etc.
  • College degree is a plus
  • Proven computer skills, proficient in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint
  • Ability to maintain confidentiality with sensitive and private information while exercising impeccable discretion
  • Ability to adapt, be flexible during times of acquisitions and dispositions
  • Ability to complete tasks in a timely manner
  • Exceptional organization with good time management skills
  • A self-starter with the ability to work without supervision
  • Critical thinking, the ability to solve problems and offer solutions
  • Ability to learn quickly with an energetic and optimistic attitude
  • Ability to perform basic math: addition, subtraction, multiplication, and division
  • Excellent listening, verbal, and written communication skills
Compensation

The compensation includes a competitive base salary, bonus, paid time off, free parking, exercise room/showers, and more.

Resume Submission

For consideration, please submit a resume in Microsoft Word format to Associate3@LYNOUS.com. Please include your base salary and bonus history (listed separately). Please feel free to contact Allison Smith at LYNOUS Talent Management at any day of the week from 8:30 a.m. to 8 p.m.


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