Sales & Events Operations Assistant

7 days ago

Vergennes, Vermont, United States Basin Harbor Resort Full time

**Job Summary**

The Sales & Events Administrative Assistant is a key member of the Basin Harbor Resort team, responsible for providing administrative support to the Sales Team, Executive Chef, Director of Restaurants and Events, and culinary operations. This role requires a high level of administrative efficiency and organization, as well as excellent communication and interpersonal skills.

**Key Responsibilities**

  • Attend weekly Business Event Order (BEO) meetings to ensure seamless communication among teams.
  • Organize the sales office, including coordinating schedules, distributing information, and managing office meetings and activities.
  • Produce menus for groups, weddings, and family reunions, ensuring accuracy and attention to detail.
  • Manage the distribution of BEOs, guarantees, and banquet checks, ensuring timely delivery to Accounting.
  • Coordinate conference room availability and schedules for in-house meetings and events.
  • Order amenities for group clients and enter group dining reservations into Open Table.
  • Aid in checking in-house events and perform other duties as assigned.

**Essential Qualifications and Competencies**

  • Attention to detail and organizational skills are essential for success in this role.
  • Must be highly motivated with a positive attitude and good work ethic.
  • Knowledge of the food industry is a plus.
  • Minimum of 2 years administrative support experience required.
  • High school diploma or equivalent required.
  • Ability to adapt to changes in a fast-paced, dynamic work environment.
  • Willingness to pass a background check.

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