Administrative Support Specialist

1 week ago

Wilmington, Delaware, United States PrideStaff Full time
Job Overview

Position Title: Legal Administrative Assistant
Work Schedule: Monday - Friday 8:30 AM - 5:00 PM
Compensation: $35,000 Annually
Temporary to Permanent Opportunity

Our organization is seeking an administrative assistant for a legal office. This full-time role operates on a Monday to Friday schedule from 8:30 AM to 5:00 PM, with the potential for a permanent position for the right individual.

Key Responsibilities:

  • Manage a multi-line phone system to handle incoming calls and direct them to the appropriate personnel.
  • Retrieve messages from voicemail and relay them to the relevant staff members.
  • Field incoming calls, ascertain the purpose of the call, and transfer calls to the correct department or personnel.
  • Take and relay messages or redirect calls to voicemail when necessary.
  • Provide information about the organization, including directions and general inquiries.
  • Greet visitors, ascertain their purpose, and notify the appropriate staff members.
  • Maintain the conference room schedule.
  • Sort and distribute incoming mail.
  • Ensure the reception area is organized and presentable.
  • Oversee the telecommunication system by adhering to manufacturer guidelines, updating voicemail settings, and managing call routing.
  • Document and communicate team actions, irregularities, and ongoing needs to maintain workflow continuity.
  • Prepare and print necessary documents such as memos, reports, and correspondence.
  • Perform various clerical tasks including filing, photocopying, and collating.
  • Notarize documents as required.
  • Conduct data entry tasks.

Qualifications:

  • Reliable attendance is essential.
  • Exceptional customer service and interpersonal skills are required.
  • Strong written and verbal communication abilities.
  • Proactive approach to work with a collaborative mindset.
  • Proficient computer skills.
  • Excellent organizational and prioritization capabilities.

Company Overview

PrideStaff offers a diverse range of rewarding career opportunities. Whether you seek the flexibility of temporary roles or the stability of full-time employment, we are here to assist you in finding a position that aligns with your skills and interests.

With locations nationwide, PrideStaff connects you with numerous employers, providing you with an advantage in the job market.

As a PrideStaff Field Associate, you will benefit from a competitive pay and benefits package, and importantly, you will be treated with fairness, dignity, and respect. Partner with a staffing firm that prioritizes your needs.

Company Description

We operate locally while benefiting from the support and resources of a national organization. Our clients endorse our services, reinforcing their confidence in partnering with PrideStaff. We are committed to delivering a staffing experience that focuses on your priorities, utilizing proven processes to ensure a positive experience and effectively address your staffing challenges.

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