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Project Operations Coordinator

2 months ago

Antioch, California, United States Montrose Environmental Group Full time

ABOUT YOU

Are you driven by the desire to create a positive impact and eager to be part of a diverse workplace that fosters innovation and value delivery? If so, we have an intriguing career opportunity for you.

Who are we? We are Montrose Environmental Group, a worldwide provider of environmental services specializing in planning, permitting, analytical measurement, and sustainability solutions. Our dedicated team of engineers, scientists, technicians, and policy experts takes pride in our collaborative approach and extensive expertise in assisting clients. We aim to enhance environmental resilience while effectively supporting our clients' decision-making processes and fulfilling their project needs.

With over 90 locations across the United States, Canada, Europe, and Australia, we are nearing 3500 employees, all prepared to address environmental challenges.

WHAT WE CAN OFFER YOU

As an essential member of the Montrose team, you can anticipate:

  • Guidance and professional growth resources to help you advance your career
  • Direct interaction with industry-leading experts tackling the world's most pressing environmental issues
  • An entrepreneurial culture that encourages learning, collaboration, and personal growth
  • Opportunities to engage in our Diversity, Equity, and Inclusion initiatives and Women Empowering Leadership groups
  • A competitive compensation package: hourly wage ranging from $23 to $27, based on achievements, performance, and qualifications
  • Comprehensive medical, dental, and vision insurance options
  • 401k plan with a generous 4% employer match
  • Access to a financial assistance program supporting colleagues in need, known as the Montrose Foundation
  • Attractive student loan rates to help manage your repayment plans

A DAY IN THE LIFE

In this pivotal role, you will be responsible for a variety of tasks, including:

  • Managing project workflows within the Company's ERP system, including invoicing and collections for assigned projects.
  • Collaborating with project stakeholders to ensure timely entry of project information into the ERP system.
  • Overseeing project progression in the ERP system by creating, updating, and converting records as projects evolve from initiation to completion.
  • Supporting revenue forecasts through accurate transaction records in the ERP system.
  • Uploading project documentation into the ERP system and submitting it to clients as necessary.
  • Requesting and processing client purchase orders for awarded projects.
  • Coordinating with logistics to prepare and document final invoices in the ERP system.
  • Verifying invoice accuracy and investigating discrepancies before final submission to clients.
  • For time and materials projects: reviewing time entries and reimbursable expenses, generating draft invoices, and discussing details with Project Managers.
  • Following up with clients to ensure timely payments and collections.
  • Preparing support documentation and requests for credit memos.
  • Recommending solutions to resolve discrepancies.
  • Adhering to safety protocols by following all Company safety rules and OSHA regulations, including attending required safety training.
  • Participating in continuous improvement initiatives and supporting team efforts.
  • Handling phone and email communications, redirecting or escalating as appropriate.
  • Performing general clerical duties, including filing, record maintenance, copying, and scanning.
  • Assisting with document editing or proofreading as needed.
  • Supporting office staff with various administrative tasks.
  • Managing inventory and restocking supplies, placing orders when necessary.
  • Processing, receiving, and distributing mail and shipments.
  • Maintaining confidentiality at all times.
  • Performing additional duties as assigned.

POSITION QUALIFICATIONS:

  • Prior experience with ERP systems; familiarity with Workday is advantageous.
  • Basic understanding of accounting principles is desirable (GAAP knowledge is not required).
  • Proficient in Microsoft Office applications.
  • Ability to work with cross-functional teams and interact with personnel at all levels.
  • Strong analytical and problem-solving abilities.
  • Excellent organizational and time/project management skills.
  • Effective verbal and written communication skills.
  • Capable of working independently and managing multiple responsibilities (self-starter, self-motivated).

The above statements are intended to outline the general nature of work performed by individuals in this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this role.

MAKE THE MOVE TO ACCELERATE YOUR CAREER

From comprehensive air measurement and laboratory services to regulatory compliance, emergency response, permitting, engineering, and remediation, Montrose delivers innovative and practical solutions that keep our clients ahead of their immediate needs and strategic goals. We are a fast-paced, dynamic, and high-growth organization.

At Montrose, you are empowered to take charge of your career while receiving support and guidance from talented colleagues and service providers. If you seek freedom, autonomy, and challenging professional opportunities, we would be delighted to connect with you.

Montrose is an Equal Opportunity Employer, committed to recruiting and hiring qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status. We are dedicated to providing access and reasonable accommodations in our employment practices for individuals with disabilities.