Executive Assistant to Founder

1 week ago


San Francisco, California, United States Bloom Talent Full time

Job Summary:

Bloom Talent is seeking a highly skilled and experienced Executive Assistant to support our Founder/Managing Partner. This is a unique opportunity to join a dynamic and hardworking team of professionals who value discretion, professionalism, and attention to detail.

Key Responsibilities:

  • Provide daily administrative support to the Founder & Managing Partner, including coordinating meeting schedules, arranging travel, and preparing agendas and meeting decks.
  • Handle daily email correspondence, prioritize important messages, and ensure timely responses, acting as a point of contact between the Founder and internal or external parties.
  • Track and manage ongoing projects and tasks to ensure they are progressing as planned, liaising with accountants to maintain records and updates.
  • Manage personal investments and real estate affairs, including gathering investor communications and quarterly reports.
  • Manage charitable activities and initiatives on behalf of the Founder, and assist with project management for residential properties.
  • Provide ad hoc personal support, including scheduling appointments, making reservations, and processing identification and visa renewals.

Requirements:

  • Proven 5+ years of experience as an Executive Assistant, ideally in the finance sector, with a high level of discretion and a preference for maintaining a professional relationship with the Founder.
  • Excellent communication skills, both written and verbal, with a polished and professional demeanor, and ability to handle accounts receivable/payable and general bookkeeping.
  • Extremely detail-oriented and organized, capable of managing multiple priorities in a fast-paced environment, and comfortable with a mostly remote working relationship with the Founder and other team members.
  • Direct and clear communication style, able to handle direct feedback and work independently without taking matters personally, and ability to be available when needed outside of business hours.

About Bloom Talent:

Bloom Talent is a leading provider of executive support services, dedicated to delivering exceptional results and building long-term relationships with our clients. We are committed to fostering a culture of professionalism, integrity, and excellence, and we are seeking a talented and experienced Executive Assistant to join our team.



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