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Executive Assistant

3 months ago

San Francisco, California, United States PayZen Full time

PayZen is on a mission to bring financial health to healthcare. Our approach improves both access and affordability for patients, while streamlining cash flow and reducing administrative complexity for medical providers. We are trusted by a growing number of health systems, hospitals, and physician groups and are backed by top venture capital investors.

About This Role

We're looking to enhance our executive team's effectiveness by adding an Executive Assistant to the CEO. This role is crucial in enabling our CEO to focus on strategic priorities by managing his schedule and communications, and by facilitating smooth operations at our San Francisco HQ. You'll have the opportunity to work closely with senior leadership and contribute directly to projects impacting the organization's future.

Responsibilities

  • Executive Support and Office Management:
  • Manage an active calendar of appointments, compile documents for travel-related meetings, and ensure efficient time management.
  • Serve as the primary contact for the CEO, managing communications and acting as a liaison with board members and senior management.
  • Organize and coordinate executive outreach and external relations efforts.
  • Oversee special projects, providing leadership and initiative to drive projects to completion.
  • Strategic Communication and Scheduling:
  • Craft and manage correspondence and communications related to the CEO's initiatives.
  • Prioritize and handle internal and external communications, ensuring alignment with strategic objectives.
  • Project Oversight and Confidential Handling:
  • Manage various administrative tasks including handling confidential information with discretion.
  • Anticipate needs and proactively address issues before they escalate.
  • Office Management:
  • Ensure the office is stocked with necessary supplies like snacks and drinks to maintain a comfortable and productive work environment.
  • Plan and coordinate team events and special events, fostering a collaborative and enjoyable workplace culture.

Qualifications

  • Bachelor's degree required, preferably in Business Administration or a related field.
  • 5 to 10 years of experience supporting C-Level executives, with a preference for backgrounds in technology or financial services.
  • Exceptional organizational skills and attention to detail.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners.
  • Proficient in Google Workspace, Zoom, Adobe Acrobat, and Docusign.
  • Ability to thrive in a fast-paced, dynamic environment.
  • Excellent verbal and written communication skills, demonstrating clear and concise reporting abilities.

What We Offer

  • An opportunity to significantly impact the operations at the heart of a pioneering healthcare finance company.
  • A flexible work environment that supports the modern work-life balance.
  • A chance to join a high-growth company at a crucial stage of its development.
  • A collaborative culture where your input is valued and encouraged.
  • Competitive salary, employer-paid healthcare, and stock options.