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Corporate Legal Support Specialist

2 months ago

Redwood City, California, United States Gunderson Dettmer Full time
Position Overview

Gunderson Dettmer stands as a unique business law firm, dedicated exclusively to the global venture capital and emerging technology sectors. With a team of 400 attorneys across eleven offices worldwide, we drive innovation for innovators, foster entrepreneurship, and assist in the development of companies at all stages of their growth journey.

Our Commitment

We are devoted to being the employer of choice, fostering an environment where our team members can thrive, take initiative, and cultivate a rewarding career that is both enjoyable and financially beneficial.

Compensation and Benefits

Alongside competitive salaries, we provide an outstanding benefits package, which encompasses comprehensive medical, dental, and vision coverage; a 401(k) Profit Sharing Plan; Flexible Spending Accounts; and Paid Time Off.

Role Summary

We are seeking a skilled Legal Administrative Assistant to join our Silicon Valley office. This role entails delivering a broad spectrum of administrative support to partners and associates within the firm's Venture Fund practice.

Key Responsibilities

  • Execute a variety of administrative tasks, including document production, organizational duties, research, and client support.
  • Manage attorneys' calendars, organize meetings, handle expense reimbursements, and coordinate travel arrangements.
  • Draft, format, and revise intricate legal documents.
  • Facilitate the preparation of responses to auditor inquiries.
  • Collaborate with attorneys and the Conflicts Department to oversee new client intake processes.
  • Record and monitor attorney time in the time management system.
  • Organize and maintain both paper and electronic filing systems in accordance with firm protocols.
  • Provide backup support to other attorneys and timekeepers as necessary, volunteer for additional assignments, and actively contribute to teamwork initiatives. Participate in projects aimed at enhancing workflow and resolving issues.
  • Take on further responsibilities as required.

Qualifications

  • A minimum of five years of experience as a corporate legal secretary or legal administrative assistant.
  • Advanced skills in Microsoft Word, Outlook, and document conversion tools such as Kofax Power PDF or PDF Creator Plus.
  • Proven ability to manage multiple calendars across various time zones.
  • Experience with document management systems like HP/Autonomy iManage and legal software applications such as Intapp, Aderant, and Chrome River.
  • Exceptional interpersonal, written (grammar, spelling, formatting), and verbal communication skills.
  • Strong problem-solving capabilities.
  • Ability to collaborate effectively with all organizational levels and demonstrate a team-oriented approach.
  • Outstanding organizational skills and meticulous attention to detail.
  • Capacity to manage shifting priorities and adapt to a fast-paced, dynamic environment.
  • Strong analytical and reasoning skills.
  • Commitment to maintaining confidentiality and exercising sound judgment.
  • Willingness to work overtime as needed.

Educational Background

  • BS/BA degree is required.

Employment Status

  • This is a Full-Time, Non-Exempt position.

Work Schedule

  • Monday through Friday, 8:30 a.m. to 5:00 p.m. This position requires an in-office presence.

The anticipated starting salary for this role ranges from $70,000 to $120,000 annually, based on qualifications and experience.

Equal Opportunity Employer

Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected class.

By applying to this position, you acknowledge that you have read the California Consumer Privacy Act Applicant Notice.