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Administrative Support Specialist

2 months ago

Louisville, Kentucky, United States Outpatient Imaging Affiliates Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Heartland Imaging in Louisville, KY. As a key member of our imaging center team, you will provide administrative support and contribute to the delivery of exceptional patient care.

Key Responsibilities
  • Provide administrative support to the leadership team, including handling HIPAA-sensitive information and maintaining confidentiality.
  • Assist with courier services, including transporting film, CDs, and other materials to referring physician offices.
  • Maintain and utilize knowledge of office equipment, including fax machines, computers, and printers.
  • Create and distribute written correspondences, such as newsletters and memos.
  • Coordinate notifications for new referring practices and facilitate correspondence and mailings with guidance from the Marketing Manager or Administrator.
  • Provide welcoming materials and photographs to new employees at orientation.
  • Coordinate and create marketing pieces and center-wide forms.
  • Assist with maintaining office inventory and utilizing Microsoft Office products to create, update, and maintain documents, reports, and databases.
  • Coordinate and assist with planning center events, luncheons, and other activities.
  • Maintain working knowledge of Imaging Center policies and procedures.
  • Assist with special projects as needed and take the initiative to help other modalities/areas of the Imaging Center as assigned.
Requirements
  • Office, business, and customer service experience required.
  • Medical office experience preferred.
Skills and Abilities
  • Ability to work independently and multitask.
  • Ability to provide documentation accurately and concisely.
  • Proficient in Microsoft Office Software.
  • Knowledge of medical and radiology terminology.

We offer competitive salaries and benefits. A pre-employment drug screen and background check are required. If you're qualified, please apply today for your consideration.