Administrative Support Specialist

1 day ago

Louisville, Kentucky, United States eTeam, Inc. Full time
Job Title: Administrative Assistant II

Location: Louisville, KY

Duration: 06 Months

Shift: 5:45 PM to 10:00 PM

Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Pay Rate: $16.43/hr. on W2 without benefits

Job Summary

The Administrative Assistant II provides complex administrative and clerical support. The ideal candidate will have one to two years or more experience in a fast-paced office environment.

The candidate will have an understanding of general office procedures, ability to communicate effectively, solve intermediate-level problems, assist with basic research, respond to department inquiries (including communication with external customers), assist with the development and administration of various departmental programs and reports, as well as perform administrative and office support activities for multiple managers and/or department.

Job Duties
  • Planning and coordinating meeting arrangements including travel and lodging.
  • Calendar management of meetings and details for events and/or meetings for managers and/or for department.
  • Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.
  • Composing and producing documents, maintaining relevant databases and related records.
  • Updating and maintaining departmental websites.
  • Researching, analyzing and summarizing data for reports independently.
  • Assisting with department budget, process expense reports, organize and maintain department filing systems and other records.
  • Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well as handles walk-in inquiries.
  • Communicating effectively, screening and prioritizing incoming calls.
  • Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget and account records.
  • Problem solving routine problems and communications where the response is based on existing procedures;
  • Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.
  • Typing and proofreading documents produced by others.
  • Creating, maintaining and collecting data for standard reports charts, graphs, spreadsheets and databases.
  • Being exposed to confidential information and handling confidential matters.
Requirements
  • High School Education or equivalent preferred.
  • Minimum of one to two years of administrative support experience preferred.
  • Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
  • Internet search skills as relevant to the position and knowledgeable with using computer applications.
  • Standard report generation; office administrative practices and procedures.
  • Skilled with meeting critical deadlines and good time management skills preferred.
  • Strong analytical, problem solving, basic research, and time management skills
  • Requires very good verbal and written communication and listening skills.
  • Ability to deal successfully with the public in person and over the telephone.
  • Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage or leave of absence coverage and as required by business need and management team
  • Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
  • Friendly and professional demeanor and initiative to seek improvements to processes preferred.
  • Good organization, discretion and independent judgment skills and ability to understand policies and procedures preferred.

Additional Job Details: Working on Airport Property- STA and fingerprints required eTeam, Inc.

  • Administrative Support Specialist

    5 days ago

    Louisville, Kentucky, United States Commonwealth of Kentucky Full time

    Job Title: Administrative Specialist SeniorAt the Commonwealth of Kentucky, we are seeking a highly skilled and experienced Administrative Specialist Senior to join our team. As a key member of our organization, you will play a critical role in supporting the Kentucky State Police in their mission to prevent, reduce, and deter crime and the fear of crime.Key...

  • Administrative Support Specialist

    1 month ago

    Louisville, Kentucky, United States Ademco Inc. Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our senior management team. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and ensuring seamless execution of administrative tasks.Key ResponsibilitiesManage and...

  • Administrative Support Specialist

    1 day ago

    Louisville, Kentucky, United States Be Well Kentucky Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Be Well Kentucky. The ideal candidate will provide administrative support in a broad spectrum of duties, including supporting the Executive Team, marketing, data analysis & compliance.Key ResponsibilitiesAssist Business Manager with administrative tasks in a timely...

  • Administrative Support Specialist

    1 month ago

    Louisville, Kentucky, United States Ademco Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our senior management team. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and ensuring seamless execution of administrative tasks.Key...

  • Dietitian Support Specialist

    3 weeks ago

    Louisville, Kentucky, United States Prestige Administrative Services LLC Full time

    Job SummaryPrestige Administrative Services LLC is seeking a highly skilled and detail-oriented Registered Dietitian Support to join our team. As a key member of our healthcare team, you will work closely with our Corporate RD to provide administrative support and ensure the smooth operation of our dietary services.Key ResponsibilitiesProvide administrative...

  • Administrative Support Specialist

    5 days ago

    Louisville, Kentucky, United States Elwood Staffing Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Elwood Staffing in the Jeffersontown area of Louisville. As a key member of our purchasing department, you will be responsible for providing administrative support and ensuring the smooth operation of our office.Key...

  • Administrative Support Specialist

    3 weeks ago

    Louisville, Kentucky, United States Insight Global Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Insight Global. As a key member of our manufacturing industry partner, you will play a critical role in supporting the day-to-day operations of the company.Key Responsibilities:Provide exceptional administrative support to...

  • Administrative Specialist

    3 weeks ago

    Louisville, Kentucky, United States Commonwealth of Kentucky Full time

    Job SummaryThe Commonwealth of Kentucky is seeking a highly organized and detail-oriented Administrative Specialist to join our team. As an Administrative Specialist, you will provide administrative support to the Northern Enforcement Branch of the Division of Health Care. This is a fantastic opportunity to use your administrative and people skills to...

  • Administrative Support Specialist

    4 days ago

    Louisville, Kentucky, United States Kelly Services, Inc. Full time

    About the RoleKelly Services is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our office operations and ensuring the smooth delivery of our services.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls, responding to emails,...

  • Administrative Support Specialist

    5 days ago

    Louisville, Kentucky, United States Be Well Kentucky Full time

    Job Title: Administration ManagerBe Well Kentucky (BWK) is a leading provider of evidence-based treatment for eating disorders, obsessive-compulsive disorder (OCD), trauma, and other anxiety-related disorders. We are seeking an experienced Administration Manager to join our team in Louisville, Kentucky.Key Responsibilities:Provide administrative support to...

  • Administrative Support Specialist

    2 weeks ago

    Louisville, Kentucky, United States eTeam Full time

    Job Title: Administrative Assistant IIJob Summary:The Administrative Assistant II provides high-level administrative support to the team. This role requires a detail-oriented individual with excellent communication and organizational skills.Key Responsibilities:Coordinate meetings, travel arrangements, and event planning.Manage calendars, schedules, and...

  • Administrative Support Specialist

    1 day ago

    Louisville, Kentucky, United States Hyper Care Management LLC Full time

    Job SummaryHyperCare Management LLC is seeking a highly organized and detail-oriented Administrative Assistant to support the finance team. The ideal candidate will have excellent communication skills, proficiency in Microsoft applications, and experience with spreadsheet management.Key Responsibilities:Provide administrative support to the Director of...

  • Administrative Support Specialist

    1 month ago

    Louisville, Kentucky, United States eTeam Full time

    Job Title: Administrative Assistant IIJob Summary:The Administrative Assistant II provides high-level administrative support to ensure the smooth operation of the department. This role requires a detail-oriented individual with excellent communication and organizational skills.Key Responsibilities:Coordinate meetings, travel arrangements, and event...

  • Administrative Support Specialist

    1 day ago

    Louisville, Kentucky, United States Norton Healthcare Full time

    Job SummaryThe Department Secretary role at Norton Healthcare is a dynamic position that requires a highly organized and effective individual to provide administrative support to the department. The successful candidate will serve as the first point of contact for the department, handling phone and in-person inquiries with professionalism and courtesy. Key...

  • Administrative Support Specialist

    2 weeks ago

    Louisville, Kentucky, United States eTeam Full time

    Job Title: Administrative Assistant IIJob Summary:The Administrative Assistant II provides high-level administrative support to ensure the smooth operation of the department. This role requires excellent communication, organizational, and problem-solving skills to manage multiple tasks and priorities.Key Responsibilities:Coordinate meetings, travel...

  • Administrative Support Specialist

    2 days ago

    Louisville, Kentucky, United States NIMBUS Full time

    Job OverviewNIMBUS is seeking a highly skilled and experienced Executive Support Coordinator to provide exceptional administrative support to the CEO and Managing Partner. This role requires a strong ability to maintain confidentiality, prioritize tasks, and manage multiple calendars.Key ResponsibilitiesProvide administrative support to senior leaders,...

  • Administrative Support Specialist

    1 day ago

    Louisville, Kentucky, United States Heartland Imaging Full time

    h2Administrative Assistant Job Description/h2pWe are seeking an experienced Administrative Assistant to join our team at Heartland Imaging. As a key member of our outpatient imaging center, you will provide administrative support and serve as the main point of communication for our patients and staff./ph3Key Responsibilities:/h3ulliProvide exceptional...

  • Administrative Support Specialist

    1 month ago

    Louisville, Kentucky, United States Insight Global Full time

    Administrative Assistant OpportunityWe are seeking a highly skilled and organized Administrative Assistant to join our team at Insight Global. This role will be responsible for providing exceptional support to our clients and internal teams, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to clients and internal...

  • Administrative Support Specialist

    1 month ago

    Louisville, Kentucky, United States eTeam Full time

    Job Title: Administrative Assistant IILocation: eTeamDuration: 06 MonthsShift: 5:45 PM to 10:00 PMWork Days: Monday, Tuesday, Wednesday, Thursday, FridayPay Rate: $16.43/hr. on W2 without benefitsJob SummaryThe Administrative Assistant II provides complex administrative and clerical support to the eTeam team. The ideal candidate will have one to two years or...

  • Administrative Support Specialist

    4 weeks ago

    Louisville, Kentucky, United States Outpatient Imaging Affiliates Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Heartland Imaging in Louisville, KY. As a key member of our imaging center team, you will provide administrative support and contribute to the delivery of exceptional patient care.Key ResponsibilitiesProvide administrative support to the leadership team, including handling...