Administrative Support Specialist

4 weeks ago


Louisville, Kentucky, United States NIMBUS Full time
Job Overview

NIMBUS is seeking a highly skilled and experienced Executive Support Coordinator to provide exceptional administrative support to the CEO and Managing Partner. This role requires a strong ability to maintain confidentiality, prioritize tasks, and manage multiple calendars.

Key Responsibilities

  • Provide administrative support to senior leaders, including maintaining contact files, preparing internal communications, and coordinating travel arrangements.
  • Manage calendars, schedule appointments, and arrange meetings as needed.
  • Assist with event planning, coordination, and execution.
  • Prepare and edit communication correspondence, presentations, and other documents.
  • File and retrieve documents, and coordinate with other departments as requested.
  • Answer incoming telephone calls and forward messages to the appropriate person.

Requirements

  • Bachelor's degree (preferred, but not required)
  • 3+ years of experience as an executive, administrative, or operations assistant
  • Polished and professional written and oral communication skills
  • Experience handling busy calendars for multiple executives
  • Ability to work in a fast-paced environment and prioritize tasks effectively

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Family Leave (Maternity, Paternity)


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