Administrative Support Specialist

3 days ago


Louisville, Kentucky, United States Be Well Kentucky Full time

About the Role:

We are seeking an experienced Administrative Support Specialist to join our team at Be Well Kentucky. As a key member of our administrative team, you will provide critical support to our Executive Team, marketing efforts, and data analysis.

Key Responsibilities:

  • Assist the Business Manager with administrative tasks in a timely manner
  • Support the Director of Operations in matters of compliance monitoring and other duties
  • Lead and guide the reception team
  • Collaborate as a member of the administrative team and actively participate in activities intended to improve patient care/facility operations
  • Provide administrative/clerical support (filing, scheduling, scanning, etc.)
  • Prepare correspondence, spreadsheets, and other documents as needed
  • Assist with benefits enrollment and provide excellent customer service
  • Function as creative and forward-thinking support to all hiring managers for recruiting needs
  • Assist with onboarding and new hire orientation
  • Post Team Member communications and staff newsletter
  • Maintain Human Resources information system records and compile reports from database
  • Participate in developing department goals and objectives
  • Investigate and resolve employee grievances and coordinate processes responding to employee complaints
  • Develop a recruitment plan through research and identification of sources for candidates

Requirements:

  • Bachelor's degree in business administration, HR administration, or related field
  • At least one year of work experience in a similar role
  • Ability to learn new systems quickly and be 'tech savvy'
  • Effective interpersonal skills, relationship-building skills, and strong customer service orientation
  • Working knowledge of basic human resources principles and practices preferred
  • Excellent writing and analytical skills, graphic design, and social media savvy a plus
  • Proficiency in a Google environment
  • Demonstrated commitment to accuracy and ability to work with confidential information
  • Collaborative work style and comfortable in a busy, deadline-driven environment

Preferred Qualifications:

  • Working knowledge of basic human resources principles and practices
  • Excellent writing and analytical skills, graphic design, and social media savvy
  • Proficiency in a Google environment
  • Demonstrated commitment to accuracy and ability to work with confidential information

What We Offer:

Be Well Kentucky offers a competitive salary and benefits package, as well as opportunities for professional growth and development.



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