Student Records Administrator
2 weeks ago
Student Records Administrator
Job Overview
Location
Philadelphia, PA
Employment Type
Full-Time
Compensation
$17.81 per hour
Category
Administrative Support
Position Summary:
The Student Records Administrator is accountable for the management, precision, and thoroughness of student documentation and schedules.
Management and Oversight:
Assists the Records Lead in overseeing the Records Clerk, if applicable.
Key Responsibilities:
- In the absence of the Student Records Manager, supervises Student Records personnel.
- Maintains strict confidentiality of sensitive information, including policies, handbooks, data, employee details, program specifics, financial records, and student information.
- Conducts audits and verifies all departing student records for accuracy and integrity.
- Ensures the meticulous maintenance of student records to support the timely submission of necessary reports.
- Guarantees compliance with the requirements of the CIS database management system.
- Adheres to all USDOL and Job Corps regulations regarding student accountability and documentation.
- Provides assistance to students regarding pay, allowances, leave, and travel matters.
- Facilitates training for Records Clerks and other staff on maintaining and completing student records, ensuring compliance with relevant regulations.
- Ensures timely submission of essential reports, including morning and weekly reports, leave records, and enrollment data.
- Implements program integrity in accordance with Adams SOPs and Job Corps regulations.
- Delivers exceptional customer service consistently.
- Offers required training for new and existing employees.
- Mentors and models the Career Success Standards as outlined by the PRH.
- Demonstrates respect and accountability towards students.
- Strives for quality service delivery to meet student needs and enhance service offerings.
- Communicates ideas and information clearly and effectively, contributing positively to team efforts.
- Collaborates with staff across departments to ensure effective supervision and services for students.
- Accepts guidance and assignments from the Center Director or designated supervisors.
- Performs additional duties as assigned.
Qualifications:
Education and Experience:
- High School Diploma is required; an Associate's Degree in Data Processing, Business Management, or a related field is preferred.
- Proficiency in Microsoft Office applications is essential.
- Previous supervisory experience is desirable.
Adams and Associates, Inc. is committed to equal employment opportunities and prohibits discrimination based on race, color, religion, sex, national origin, disability, and veteran status, among other characteristics protected by law.
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