Student Records Administrator

2 weeks ago

Philadelphia, Pennsylvania, United States Adams and Associates, Inc. Full time

Position Overview:

The role involves ensuring the meticulous upkeep, precision, and thoroughness of student records and schedules.

Leadership and Oversight:

Assists the Records Lead in overseeing the Records Clerk, if applicable.

Key Responsibilities:

  • In the absence of the Student Records Manager, supervises the Student Records team.
  • Maintains strict confidentiality regarding sensitive information, including operational policies, handbooks, employee data, program details, financial records, and student information.
  • Conducts audits and verifies the accuracy and integrity of all student records upon separation.
  • Ensures comprehensive maintenance of student records to support timely report submissions. Effectively manages CPP and CDP records.
  • Guarantees compliance with the requirements of the CIS database management system.
  • Adheres to all USDOL and Job Corps guidelines related to student accountability and documentation, ensuring compliance with Financial Audit standards.
  • Provides assistance to students regarding pay, allowances, leave, and travel inquiries.
  • Facilitates training for Records Clerks and departmental staff on the maintenance and completion of student records, ensuring adherence to applicable USDOL requirements, PRH, CIS, and other directives.
  • Ensures the accurate and complete maintenance of student records to facilitate timely report submissions (e.g., morning report, weekly report, leave records, enrollment, pay, etc.).
  • Understands and implements program integrity in accordance with Adams SOPs, PRH, and Job Corps regulations.
  • Delivers exceptional customer service consistently.
  • Provides necessary training for new and existing employees.
  • Mentors and models the Career Success Standards as outlined by the PRH.
  • Demonstrates respect and courtesy towards students while holding them accountable for their actions.
  • Ensures quality services for students, striving for continuous improvement and enhancement of services.
  • Communicates ideas and information clearly and concisely, contributing meaningfully to group efforts by sharing relevant insights and knowledge. Provides timely information to DOL/Company as required.
  • Collaborates with staff across all departments to ensure effective supervision and services for students.
  • Accepts guidance and supervision from the Center Director/Center Duty Officer/Shift Manager, including assignments to temporarily fulfill responsibilities in other departments.
  • Performs additional duties as assigned.

Qualifications

Education & Experience:

  • High School Diploma is required. An Associate Arts Degree from an accredited institution in Data Processing, Business Management, or a related field is preferred.
  • Proficiency in computer applications, particularly the Microsoft Suite, is required.
  • Previous supervisory experience is desirable.

Adams and Associates, Inc. adheres to the requirements of 41 CFR §§ a), a) and a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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