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Administrative Support Specialist

2 months ago

Daly City, California, United States Boys & Girls Club of the Peninsula Full time
POSITION
Administrative Support Specialist

OUR MISSION
To empower the youth in our community with equitable access to social, academic, and career opportunities to thrive.

OUR VISION
All youth grow up to lead fulfilling lives fueled by their passions, talents, and a love of learning.

OUR CORE VALUES
Curiosity, Respect, Ownership, Ganas, Unity, Equity.

ORGANIZATION OVERVIEW
Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 5,400 TK-College students across 29 sites. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up.

POSITION OVERVIEW
As an Administrative Support Specialist, you will collaborate with the leadership team and program staff, providing essential office, administrative, and logistical support to ensure our programs operate efficiently and safely. This role reports to the Associate School Site Director.

ROLES & RESPONSIBILITIES
  • Oversee the administrative and operational functions of the BGCP office during program hours.
  • Welcome, monitor, and track all members and visitors on site, including parents and volunteers.
  • Maintain inventories of office supplies, first aid supplies, and program materials.
  • Manage the student sign-in and sign-out process.
  • Respond to phone calls and promptly return messages.
  • Foster a positive work atmosphere, encourage teamwork, and facilitate constructive exchanges of ideas with peers.
  • Assist in planning and executing special events as required.
  • Manage site enrollment and daily attendance.
  • Build positive relationships with students, supporting BGCP behavior standards and discipline policies.
  • Supervise youth as needed, either in the office or as coverage for a classroom instructor.
  • Communicate with students and families regarding enrollment and attendance matters.
  • Generate and share attendance and membership reports with site leadership staff to meet reporting requirements.
  • Enter all enrollment data into the organization’s database.
  • Perform additional relevant duties as assigned.


QUALIFICATIONS
  • Spanish fluency is strongly preferred.
  • Commitment to BGCP's mission and vision and working with youth.
  • Experience working with diverse youth and communities of color.
  • Keen attention to detail and ability to create systems for efficiency and effectiveness.
  • Maturity and strong communication skills.
  • Energy, leadership skills, strong initiative, ability to motivate through positive reinforcement.
  • Positive attitude, team player, strong customer service orientation.
  • Administrative experience with an excellent knowledge of standard office practices.


LOCATION
Community-based organization.

WORK SCHEDULE
*Temporary role - term most likely ending in October, with possible extension.

SALARY & BENEFITS
  • Employment Status: Part Time-Non Exempt.
  • Pay Range: $22-$25/hour, depending on experience (DOE).
  • Retirement Benefits: BGCP offers salary contributions to the 401(k) plan.
  • Contributing to a thriving community for youth growth: Beyond measure.


ONBOARDING PROCESS
  • BGCP will cover all onboarding process requirements.
  • Complete background check requirements.
  • Undergo a TB test.
  • Participate in mandatory onboarding training sessions.


Disclaimer: The above declarations are not intended to be an "all-inclusive" list of all duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

BGCP is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities for all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law. BGCP is dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. We actively encourage candidates from diverse backgrounds to apply for positions within our organization, as we believe that diversity enriches our workplace and enhances the quality of our services.

About Boys & Girls Club of the Peninsula:

Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 5,400 TK-College students across 29 sites. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up.