Billing Operations Specialist

2 weeks ago


Portland, Oregon, United States Emerald Staffing Full time
Job Overview

About Emerald Staffing
Emerald Staffing is a leading entity in the commercial construction sector, dedicated to maintaining a safe work environment for our employees while ensuring client satisfaction. We are currently enhancing our internal billing operations to support our ongoing projects.

Position Summary
The Billing Operations Specialist plays a crucial role in managing the Billing & Revenue department, handling approximately 60 invoices on a biweekly basis. This position requires meticulous verification of services provided, manual invoice creation using Excel, and diligent monitoring of incoming payments.

Key Responsibilities

  • Utilize various systems, including Excel, to accurately calculate costs associated with goods and services.
  • Prepare invoices with supporting documentation in accordance with contract stipulations on a bi-weekly and monthly schedule.
  • Ensure timely and precise billing for services rendered, while maintaining comprehensive records of payments received.
  • Address and resolve any billing discrepancies or disputes.
  • Maintain and monitor multiple related data platforms with accuracy and timeliness.
  • Generate and distribute billing, Accounts Receivable, and other financial reports as per the established schedule.
  • Document and uphold the Standard Operating Procedures (SOP) for billing processes.
  • Collaborate with cross-functional teams to ensure accuracy and provide necessary support.
  • Perform additional related duties as required.

Qualifications and Skills

  • High School diploma or GED.
  • 1-3 years of experience in billing, accounting, or a related discipline.
  • Familiarity with SAP or similar timekeeping systems is preferred.
  • Strong understanding of accounting principles and financial practices.
  • Proficient in Microsoft Office, particularly Excel, with intermediate skills including pivot tables and vlookup for data analysis.
  • Excellent organizational and time management abilities.
  • Effective communication skills across all organizational levels.
  • Exceptional attention to detail.
  • A collaborative team player with a proactive approach to tasks.
  • Willingness to work overtime to meet deadlines when necessary.
  • Able to manage high-volume and repetitive tasks.
  • Demonstrates initiative and a positive attitude.

Work Schedule: Monday - Friday (8:00 AM - 5:00 PM)
Compensation: $32.00/hr
We provide weekly paychecks via direct deposit, and upon eligibility, we offer health insurance, accrued paid sick time, and a retirement savings option.



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