Anesthesia Operations Specialist

2 weeks ago

Portland, Oregon, United States Sound Physicians Full time
Sound Physicians is seeking an Anesthesia Operations Specialist to support the management of operations within a high-volume healthcare facility.

About Sound:

Based in Tacoma, WA, Sound Physicians is a physician-led, national medical group comprising over 1,000 business professionals and 4,000 healthcare providers, including physicians, APPs, CRNAs, and nurses across more than 400 hospitals in 45 states. Established in 2001, Sound Physicians specializes in emergency and hospital medicine, critical care, anesthesia, and telemedicine, earning a reputation for innovation and leadership in the evolving healthcare environment, with a patient-centered approach.

Benefits:

Sound Physicians provides a comprehensive benefits package that includes:
  • Medical, Dental, and Vision insurance
  • Flexible spending accounts for healthcare and dependent care
  • 401(k) retirement plan with company matching
  • Paid time off (PTO) accruing from the start date at a rate of 15 days annually, per company policy
  • Ten paid holidays each year
Role Overview:

The Anesthesia Operations Specialist will oversee daily administrative tasks related to the Anesthesia program.

You will engage with the entire site team and various hospital departments, including the Medical Staff Office, as well as collaborate with community providers and specialty physicians.

Working closely with the Program Manager and Senior Coordinator, you will ensure the program's performance and efficiency, contributing to enhanced workflow processes, communication, and standards, alongside onsite initiatives for operational, financial, and clinical performance.

Key Responsibilities:
  • Assist the Senior Coordinator in developing and managing the Anesthesia team schedule, collaborating with the site Program Medical Director and staffing coordinator for proactive planning and addressing critical staffing needs.
  • Participate in internal staffing discussions with the Program Medical Director and Staffing coordinator, ensuring timely follow-up on scheduling challenges.
  • Coordinate onsite interviews for physicians and CRNAs with local leadership.
  • Facilitate the orientation and onboarding processes for new physicians and CRNAs.
  • Review physician and CRNA shifts for payroll accuracy, ensuring proper documentation.
  • Act as a liaison between Sound and the Hospital Medical Staff Office.
  • Build and maintain relationships with various hospital departments to provide necessary information and resources.
  • Communicate important announcements to the Anesthesia team and maintain essential team documents.
  • Collaborate with internal teams including Provider Enrollment, Billing, Payroll, and Compliance.
  • Provide administrative support to the Program Medical Director, including case assignment scheduling and special projects.
  • Coordinate monthly team meetings, managing scheduling, agendas, and meeting minutes.
  • Handle incoming communications, including phone calls, faxes, and mail.
  • Maintain and distribute a Master team list to key hospital personnel.
Candidate Profile:

The ideal candidate will possess a blend of the following competencies, attributes, knowledge, and experience:
  • Communication: Clear and consistent verbal and written communication skills.
  • Relationship Management: Ability to foster strong relationships among hospital partners and team members at all levels.
  • Team Collaboration: Proven ability to work effectively within a matrixed organization.
  • Critical Thinking: Proactive decision-making skills with the ability to navigate ambiguity.
  • Negotiation: Skill in reaching consensus while maintaining positive relationships.
  • Business Acumen: Anticipate and respond to the needs of internal and external partners.
  • Emotional Intelligence: Ability to manage one's own emotions and understand the emotions of others.
  • Learning Agility: Eagerness to learn from diverse experiences and apply lessons to new challenges.
  • Initiative: Self-starter who independently addresses conflicts and leads actions.
  • Passion for Healthcare: Genuine enthusiasm for improving healthcare outcomes.
Qualifications:
  • High School Diploma or GED.
Experience:
  • 1-2 years in healthcare customer service or relevant experience in a medical office or hospital setting.
  • Proficiency with electronic medical record systems and Microsoft Office Suite.
Compensation: Pay range is $16-$30 per hour, determined by experience and the complexity of the supported programs.

Sound Physicians is an Equal Employment Opportunity (EEO) employer committed to diversity, equity, and inclusion in our workforce. Qualified applicants will be considered for employment without regard to any characteristic protected by law.

This job description reflects the current requirements of the position and may be subject to change as duties evolve.

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